Page 6 of 15PREVNEXT

Manage your mailbox I: Find its size and trim it down

Click Play to see an animated example of sorting messages by size using Table view.

If your goal is to reduce the overall size of your mailbox or of a specific folder in your mailbox, one strategy is to read and respond to messages, and then file or delete them based on their sizes. To achieve this goal, you can use Outlook to monitor individual message sizes. For example, you can sort your messages so that they appear in order from largest to smallest. If you want to know the exact size of each of the large messages in your Mailbox, you can see that by displaying the messages in Table view.

Click Play to see an animated example of sorting messages by size and to see sizes using Table view.

After you find big messages, you can then decide whether they're worth keeping (considering their size). Not sure what your options are other than deleting? We'll give you a few ideas in this course…and in the next course in the series we'll cover more choices in greater detail.

Page 6 of 15PREVNEXT