|Microsoft Office Outlook® 2003
Outlook 2003 introduced Search Folders — virtual folders that don't contain your items but host the results of saved queries. Search Folders are smart, as they can locate items in whichever subfolder that you or a rule might have placed an e-mail message.
In the Outlook Inbox, if you're using the default view of sorting items by their arrival time, messages appear in sections, such as Today and Yesterday. However, that's just for items in your Inbox. The same is true when you select any of your e-mail folders — the groupings apply only to that particular folder. Search Folders allow you the same convenient way to determine when an e-mail message arrived, but they can look across multiple folders.
Whether you manually moved a message to a subfolder or you have rules that move certain messages automatically, Search Folders can locate e-mail messages that meet your defined criteria.
For example, you can create a Search Folder that shows all e-mail messages received and stored anywhere in your mailbox yesterday or today.
- On the File menu, point to New, and then click Search Folder.
- Scroll to the bottom of the list, and then, under Custom, click Create a custom Search Folder.
- To start the creation process, click Choose.
- In the Name box, type a name that describes the Search Folder you're creating. For example, type All Mail Received Yesterday and Today.
- Click Criteria.
- On the Advanced tab, click Field, point to Frequently Used Fields, and then click Received.
- In the Condition list, click on or after.
- Under Value, type 12:01am yesterday.
- Click Add to list, and then click OK.
- By default, all of your mailbox folders are searched. To change which folders are searched, click Browse, and then select the check boxes of the folders that you want to include. You can include all subfolders of selected folders by checking the Search subfolders check box.
- In the Custom Search Folder dialog box, click OK.
- In the New Search Folder dialog box, click OK.
Your new Search Folder will automatically open and begin to search for e-mail messages that match the specified criteria. Messages are grouped by folder.
As you probably noticed, you can customize Search Folders in many ways. You can modify the steps above to include messages that are only from certain people, that are marked with high priority, or that contain attachments.
Tip You can also move the Search Folder to the Favorite Folders pane at the top of the Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes panes such as Shortcuts or Mail and the shortcuts or folders within each pane. Click a folder to show the items in the folder.) by right-clicking the Search Folder, and then clicking Add to Favorite Folders on the shortcut menu.