Find all meeting requests

Applies to
Microsoft Office Outlook® 2003

When you receive a new meeting request, it appears in the Inbox folder. If you receive a lot of e-mail messages or use rules to move messages to other folders, it can be difficult to find meeting requests that you haven't responded to. That meeting request you were going to get to later can slip by, and you can miss an important meeting.

By using Search Folders, you can create a virtual folder that searches through all Outlook e-mail folders and gives you a comprehensive view of any e-mail message that is a meeting request.

Create a Search Folder to find meeting requests
  1. In Mail, on the File menu, point to New, and then click Search Folder.
  2. Under Custom, click Create a custom Search Folder.
  3. Under Customize Search Folder, click Choose.
  4. In the Custom Search Folder dialog box, type a name for your custom Search Folder.
  5. Click Criteria, and then click the Advanced tab.
  6. Under Define more criteria, click Field, point to All Appointment fields, and then click Duration.
  7. Under Condition, click exists.

Search Folder Criteria, Advanced tab

  1. Click Add to List, and then click OK three times.

The Search Folder you created appears in the Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes panes such as Shortcuts or Mail and the shortcuts or folders within each pane. Click a folder to show the items in the folder.) under Search Folders.

 Note   This Search Folder looks at all e-mail folders, including Deleted Items. Before you panic because you think you missed a meeting request, examine the Subject line. If you have already responded, the Subject line will begin with Accepted, Declined, or Tentative.

 Tip   To make a Search Folder appear at the top of the Navigation Pane in the Favorite Folders pane, right-click any Search Folder, and then click Add to Favorites Folders. You can drag Search Folders to arrange them in the order of your preference.

Applies to:
Outlook 2003