Edit the Out of Office Assistant rules

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This feature requires you to use a Microsoft Exchange Server 2000, Exchange Server 2003, or Exchange Server 2007 account. Most home and personal accounts do not use Microsoft Exchange. For more information about Microsoft Exchange accounts and how to determine which version of Exchange your account connects to, see the links in the See Also section.

Out of Office Assistant rules (rule: One or more automatic actions taken on e-mail messages and meeting requests that meet certain conditions, along with any exceptions to those conditions. Rules are also referred to as filters.) are applied only when the Out of Office Assistant command is turned on. These are a set of rules separate from the standard Outlook rules.

Out of Office Assistant rules are not necessary if you want an automatic response sent to people who send you messages. For more information about automatically responding to mail with the Out of Office Assistant, see the See Also section.

  1. On the Tools menu, click Out of Office Assistant.

ShowThe Out of Office Assistant command is missing

The Out of Office Assistant command does not appear unless you are using an Exchange account.

 Tip   You can view the Out of Office Assistant rules for all Microsoft Outlook profiles by selecting the Show rules for all profiles check box.

  1. To edit the rules, do any of the following:
    • Change a rule    
      1. Click Edit Rule.
      2. Make changes to the conditions and actions for the rule.
    • Change the order in which rules are applied for the Out of Office Assistant    
  1. Under These rules will be applied to incoming messages while you are out of the office, click the rule that you want to move up or down in the list.
  2. Click Move Up or Move Down.
  • Delete a rule    
  1. Under These rules will be applied to incoming messages while you are out of the office, click the rule that you want to delete.
  2. Click Delete Rule.
 
 
Applies to:
Outlook 2007