If you are familiar with Microsoft Office Outlook 2007 or earlier versions of Microsoft Outlook, the following list describes features and functionality that have been discontinued or changed in Microsoft Outlook 2010.
Note Some features are available or offer greater functionality with more recent versions of Exchange.
- Quick View Support for the generic file viewer Quick View is discontinued. Quick View is not supported on any operating system that Outlook 2010 requires.
- ScanOST The ScanOST utility is discontinued. If you are experiencing problems with an offline Outlook Data File (.ost) (offline Outlook Data File (.ost): The file on your hard disk that contains a copy of mail messages and Outlook items. The file is synchronized with the information saved on a mail or Exchange server. The offline Outlook Data File has an .ost extension.), we recommend that you re-create the file.
- Offline Outlook Data File (.ost) old format All offline Outlook Data Files (.ost) are created with the most recent file format that includes Unicode (Unicode: A character encoding standard developed by the Unicode Consortium. By using more than one byte to represent each character, Unicode enables almost all of the written languages in the world to be represented by using a single character set.) support and a larger file capacity. This new format was introduced in Microsoft Office Outlook 2003.
- Legacy keyboard shortcuts The ribbon is used in all parts of Outlook 2010. Legacy keyboard shortcuts, such as Alt-E for the Edit menu, are not available because the menus are replaced by the ribbon. Access to commands using the keyboard are available, but not using the same keyboard shortcuts that were used with the older toolbar and menu user interface. Keyboard shortcut keys that switch between mail views — Mail (CTRL+1), Calendar (CTRL+2), Contacts (CTRL+3) — can continue to be used.
- Copy folder design This feature is discontinued. As an alternative, use the Apply view to other folders command.
- Most recently opened other user’s folder When opening another Exchange user’s folders a list of previously opened folder does not appear.
- View Web page URL Web page URLs cannot be viewed in Outlook. The Web toolbar is not available, which includes the URL address bar, refresh, stop, start page, and Search the Web commands.
- Exchange Client Extensions Support for Exchange Client Extensions (ECE) is discontinued in Outlook 2010. ECEs are an extensibility feature introduced with the Microsoft Exchange mail client that existed prior to Outlook. ECEs will not load in Outlook 2010. ECEs in Outlook 2010, such as Delegate Access, Deleted Items Recovery, Exchange Extensions commands, and Exchange Extensions property pages have been converted to native Outlook code. To redesign third-party solutions, developers should rewrite any ECE as a COM add-in using native or managed code or as a Windows service application using native code and MAPI.
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- Conversation view An improved conversation view is available for all mail folders. This new version of conversation view presents items in one view, including your sent items, regardless of which folder contains the item.
- Organize pane The Organize pane is removed. See What happened to the Organize feature for information on how to access conditional formatting, rules, and views.
- Remote Mail The Remote Mail feature is discontinued. Cached Exchange Mode provides a better offline experience and does not require you to exit and restart Outlook when switching between connected and offline.
- Exchange Message Security This feature is discontinued. Use S/MIME (S/MIME: Secure Multipurpose Internet Mail Extensions (S/MIME) is a specification for secure email messages that uses the X.509 format for digital certificates and uses various encryption algorithms such as 3DES.) for e-mail message security.
- Legacy retention policies Administrators can no longer deploy Group Policy to control retention policy. The retention policy portion of the AutoArchive dialog no longer appears.
- Send link to public folder The Send Link to This Folder on the public folder context menu is removed.
- Resize attached pictures Attached photos can be resized to 1024x768 pixels. The previous options of 640x480 and 800x600 pixels are removed. For more information, see Reduce the size of pictures and attachments.
- Sender Options When using an Exchange account, Sender Options (accessed by right-clicking on a recipient’s name in the To line of a new e-mail message) provided the sender the ability to change the message encoding to that recipient. This feature was for sending messages to people using an e-mail application on an Apple computer. MIME (MIME: A list of standards for conveying multimedia resources via Internet connections. The MIME type informs a program what the object contains (for instance, graphics, sounds, or videos).) encoding is now standard and understood by all mail applications.
- Postmarking This feature is discontinued. Outlook Postmarks (Outlook Email Postmark: A computational proof that Outlook applies to outgoing messages to help recipient email programs distinguish regular email from junk email.) are not generated by Outlook 2010. All Postmarking related policies are removed. In the Junk Mail Options dialog box, the When sending e-mail, Postmark the message to help e-mail clients distinguish regular e-mail from junk e-mail is removed.
- Auto-Complete List Auto-Complete List entries are no longer saved in an .nk2 file on your computer. The entries are now saved in your Exchange Server mailbox or for all other accounts in the Outlook Data File (.pst). For Exchange Server accounts, this enables the same list to appear on all computers where you use Outlook to connect to your Exchange account.
- Clip Art task pane search The Search in box is no longer available, which means that you can no longer limit your search to specific collections of content. To narrow your search, you can use multiple search terms in the Search for box.
- Clip Art task pane Organize clips Organize clips is no longer available. To open Microsoft Clip Organizer from Windows 7, Windows Vista, or Windows XP, click the Windows Start button, click All Programs, click Microsoft Office, click Microsoft Office 2010 Tools, and then click Microsoft Clip Organizer.
- Clip Organizer Clip Organizer is no longer accessible directly the Clip Art task pane in Microsoft Office programs. In addition, the following changes were made to Clip Organizer:
- Automatic organization The command for automatically finding media files on your computer and organizing them into collections no longer exists. However, you can still add clips manually to Clip Organizer or import them from a scanner or camera.
- Sent to e-mail recipient as attachment The command for sending a clip as an attachment in e-mail message is no longer available.
- Delete from collection Although you can delete clips from Clip Organizer, you can no longer delete a clip from a specific collection.
- Find similar style The command that allowed you to find clips of a similar style is no longer available.
- List and Details views The List and Details views are no longer available. Instead, all clips appear as thumbnails in the Clip Organizer window.
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- Calendar Publishing to Office.com Calendars can be published from Outlook 2010 to Office.com for sharing with other people. The Web tools formerly used to manage and preview calendars published with the Outlook Calendar Publishing Service have been discontinued. However, you can continue to manage or delete calendars that you have published by using Microsoft Office Outlook 2007 or Outlook 2010. For more information, see Publish and share calendars on Office.com.
- Save calendar as Web page This feature is discontinued.
- Group Schedule The View Group Schedules and Plan a meeting commands that previously appeared under the calendar are removed. These commands are replaced by the new Group Schedule feature, integrated into Outlook Calendar.
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- Contact folder Activities tab This feature is discontinued.
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