Create, change, or customize a view

Each Microsoft Outlook 2010 folder, such as Inbox and Calendar, displays its items (item: An item is the basic element that holds information in Outlook (similar to a file in other programs). Items include e-mail messages, appointments, contacts, tasks, journal entries, notes, posted items, and documents.) in a layout called a view (view: Views give you different ways to look at the same information in a folder by putting it in different arrangements and formats. There are standard views for each folder. You can also create custom views.). Each folder has several predefined views that you can choose from, or you can create custom views.

Create a view

You can create a view based on an existing view, or you can build a new one.

Build a new view

  1. On the View tab, in the Current View group, click Change View, and then click Manage Views.
  2. Click New.
  3. In the Name of new view box, type a name for the view.
  4. In the Type of view box, select a view type (view type: The basic structure of a view. When you create a view, you must first select one of five view types (table, timeline, day/week/month, card, or icon) to determine how information will be arranged and formatted in your new view.).
  5. To change where the view (view: Views give you different ways to look at the same information in a folder by putting it in different arrangements and formats. There are standard views for each folder. You can also create custom views.) is available, select an option under Can be used on, and then click OK.
  6. In the Advanced View Settings: New View dialog box, select the options that you want to use.
  7. When you are finished selecting options, click OK.
  8. To use the view immediately, click Apply View.

 Note    New views are added to the Current View submenu (submenu: A menu that appears when a user points to a command on a higher-level menu.).

Create a view based on a predefined view

  1. On the view on which you want to base your new view, on the View tab, in the Current View group, click View Settings.
  2. For each type of change that you want to make, click a button, and then select the options that you want. When you are finished, click OK.
  3. On the View tab, in the Current View group, click Change View, and then click Manage Views.
  4. In the Views for folder folder name box, click Current view settings.
  5. Click Copy.
  6. In the Name of new view box, enter a name.
  7. To change where the new view will be available, click an option under Can be used on.

 Notes 

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Delete a custom view

  1. On the View tab, in the Current View group, click Change View, and then click Manage Views.
  2. In the Views for folder folder name box, click the view (view: Views give you different ways to look at the same information in a folder by putting it in different arrangements and formats. There are standard views for each folder. You can also create custom views.) that you want to delete.
  3. Click Delete.

 Note    A predefined view cannot be deleted, even if you have changed its settings.

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Applies to:
Outlook 2010