Create an alert

  1. In the Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes panes such as Shortcuts or Mail and the shortcuts or folders within each pane. Click a folder to show the items in the folder.), click Mail.
  2. On the Tools menu, click Rules and Alerts.
  3. On the Manage Alerts tab, click New Alert.

ShowTip

You can also create an alert directly from the SharePoint site that contains the document library, document, list, list item, survey, or search results you want to receive alerts about.

  1. Do one of the following:

ShowCreate an alert for the first time

  1. In the Web Site Address box, type the address of the SharePoint site that contains documents or items you want to receive alerts about.
  2. Click Open.
  3. Go to the page that displays the content you want to create an alert for.
  4. Under Actions, click Alert me.
  5. Create the alert. For example, select the type of changes you want to be alerted about and how often you want to be alerted to those changes.

ShowCreate an alert from a SharePoint site that is already sending you alerts

  1. Expand the Sources currently sending me alerts list, and then select the site.
  2. Click Open.
  3. Go to the page that displays the content you want to create an alert for.
  4. Under Actions, click Alert me.
  5. Create the alert. For example, select the type of changes you want to be alerted about and how often you want to be alerted to those changes.

ShowCreate an alert from a SharePoint site you previously visited

  1. Expand the Sources I have visited list, and then select the site.
  2. Click Open.
  3. Go to the page that displays the content you want to create an alert for.
  4. Under Actions, click Alert me.
  5. Create the alert. For example, select the type of changes you want to be alerted about and how often you want to be alerted to those changes.

After you create the alert, you will receive an e-mail message confirming that you have successfully created an alert for the particular item.

ShowTip

You can create a Microsoft Outlook rule (rule: One or more automatic actions taken on e-mail messages and meeting requests that meet certain conditions, along with any exceptions to those conditions. Rules are also referred to as filters.) to perform specific actions on the alert messages you receive from the site.

  1. Open the alert message.
  2. Click Create Rule.
  3. In the Create Rule dialog box, select the actions you want to apply.

For example, when you receive the alert message, Microsoft Outlook can play a particular sound or automatically move the message to a different folder.

  1. To add more conditions, actions, or exceptions to the rule, click Advanced Options, and then follow the rest of the instructions in the Rules Wizard.
 
 
Applies to:
Outlook 2003