Color categories allow you to easily identify and group associated items in Microsoft Outlook. Assign a color category (color category: A keyword or phrase with an associated color that helps you keep track of items, such as messages, contacts, and appointments. You can use color categories to easily find, sort, filter, or group items.) to a group of interrelated items — such as notes, contacts, appointments, and e-mail messages — so that you can quickly track and organize them. You can also assign more than one color category to items.
The category colors are prominently displayed in table (table: A view type that displays a list of items (rows) and their attributes (columns). Use this view to display details about items. Table is the default view type for Inbox and Tasks.) views, such as your Inbox, and within the open items themselves. You can rename the categories to something more meaningful to you or choose different colors for the categories. This flexibility enables you to design a color category system that fits your personal work style.
A Categorized Mail search folder has been added to Search Folders in the Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes panes such as Shortcuts or Mail and the shortcuts or folders within each pane. Click a folder to show the items in the folder.) and provides a view of all your categorized mail items. Within this folder, you can sort and group the categorized items.
- On the toolbar, click Categorize .
- Click All Categories.
- Click New.
The Add New Category dialog box opens.
- In the Name box, type a name for the new color category.
- Click the arrow next to Color, click the color that you want, and then click OK.
Choosing a shortcut key is optional.
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