Create a contact

Do one of the following:

ShowCreate a contact

  1. On the File menu, point to New, and then click Contact.
  2. Type a name for the contact.
  3. Enter the information you want to include for the contact.
    • You can specify how you want the contact's name to appear in the To: line of a message by typing the name in the Display As box.
    • You can specify the contact's instant messaging address in the IM address box.
    • To enter multiple entries in a field, such as more than one address or e-mail address, click the down arrow next to the field.
    • If you have more than one address for a contact, to establish which address is used during mail merge, select the This is the mailing address check box.

ShowTip

You can quickly create another contact with the same company information. In the current contact, on the Actions menu, click New Contact from Same Company.

ShowCreate a contact in a public folder

This feature requires you to use a Microsoft Exchange account. Most home and personal accounts do not use Exchange.

  1. Open the public folder you want to create an item in.

ShowHow?

  1. If the Folder List is not visible, click the Go menu, and then click Folder List.
  2. Click Public Folders, and then click the folder you want to open.

If the folder you want to open is located within another folder, click the plus sign (+) next to each subfolder until you find the folder you want.

  1. On the File menu, point to New, and then click Contact.
  2. Type a name for the new contact (contact: Person, inside or outside of your organization, about whom you can save several types of information, such as street and e-mail addresses, telephone and fax numbers, and Web page URLs.).
  3. Enter the information you want to include for the contact.
  • You can specify how you want the contact's name to appear in the To: line of a message by typing the name in the Display As box.
  • You can specify the contact's instant messaging address in the IM address box.
  • To enter multiple entries in a field, such as more than one address or e-mail address, click the down arrow next to the field.
  • If you have more than one address for a contact, to establish which address is used during mail merge, select the This is the mailing address check box.
  1. Click Save and Close Button image.

You can only create a new contact in a Contacts folder. For example, you can't create a new contact in a mail folder.

ShowCreate a contact from an e-mail message you receive

  1. Open or preview the e-mail message that contains the name you want to add to your contact list.
  2. Right-click the name of the sender you want to make into a contact, and then click Add to Contacts on the shortcut menu.

 Notes 

  • If you do not see Add to Contacts, you may be using Microsoft Outlook® Express instead of Microsoft Outlook®. Similar tasks can be performed in Outlook Express; to find out more, search on Contacts in the Help. For more information on the differences between the e-mail programs, see Outlook versus Outlook Express.
  • In Outlook, there isn't an option to have contact information automatically added to Contacts or Address Book when you reply to them.
 
 
Applies to:
Outlook 2003