Copy the AutoComplete list to another computer

Automatically complete e-mail addresses AutoComplete is a feature which displays suggestions for names and e-mail addresses as you begin to type them. These suggestions are possible matches from a list of names and e-mail addresses that you have typed before, known as the AutoComplete name list.

You can copy the names and e-mail addresses in the AutoComplete list from one computer to another. For example, if you are upgrading to a new computer and don't want to lose all the information stored in the AutoComplete list, you can copy the names and e-mail addresses from your old computer to your new computer.

 Important   You must exit Microsoft Outlook before starting the following procedure. The names will be included in the AutoComplete list when you restart Outlook.

  1. On your old computer, choose one of the following:
    • Windows Windows 7 and Vista     Go to drive:\user\AppData\Local\Microsoft\Outlook.
    • Microsoft Windows XP     Go to drive:\Documents and Settings\user\Application Data\Microsoft\Outlook.

 Note   Depending on your file settings, this folder might be hidden.

ShowHow do I display hidden folders?

  • Windows 7 and Windows Vista    
    1. Click the Start button, and then click Control Panel.
    2. Click Appearance and Personalization.

 Note   If you are using Control Panel Classic View, double-click Folder Options, and then go to step 4.

  1. Click Folder Options.
  2. On the View tab, under Advanced settings, under Files and Folders, under Hidden files and folders, select Show hidden files and folders.
  • Windows XP    
  1. Click the Start button, and then click Control Panel.
  2. Click Folder Options.

Folder Options dialog box

  1. Click the View tab, and then click the Show hidden files and folders option.

  1. Right-click profile name.nk2, and then click Copy.

 Tip   You can copy the file to removable media, such as a floppy disk or a CD, and then copy the file to the correct location on your new computer. Or you can attach the file to an e-mail message and send the message to yourself. On the new computer, open the attachment in Outlook, and then save it to the correct location.

  1. On the computer where you want to populate the AutoComplete list, choose one of the following:
    • Windows 7 and Windows Vista     Right-click anywhere in drive:\user\AppData\Local\Microsoft\Outlook and then click Paste to save profile name.nk2.
    • Microsoft Windows XP     Right-click anywhere in drive:\Documents and Settings\user\Application Data\Microsoft\Outlook and then click Paste to save profile name.nk2.
  2. If the Outlook user profile name is different on the computer where you are moving the .nk2 file, you must rename the file with the Outlook user profile name that is being used on the new computer, after you copy the file to the correct folder. For example, if you move Kim Akers.nk2 from the original computer with an Outlook user profile name of Kim Akers, and you copy the Kim Akers.nk2 file to the new computer, you must rename the file with the Outlook profile name that is being used on the new computer.
  3. When prompted about replacing the existing file, click Yes.
  4. Open Outlook to view the changes to the AutoComplete list.

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Applies to:
Outlook 2007