You might want to copy an existing rule (rule: One or more automatic actions taken on e-mail messages and meeting requests that meet certain conditions, along with any exceptions to those conditions. Rules are also referred to as filters.) to use as a template for creating another rule that is similar. For example, you might have a complicated rule that has a lot of actions and conditions. You may want to use the same actions and conditions for another situation but choose a different folder to move the message to.
Or you might want to use an existing rule in another e-mail delivery location. For example, if you have two Inboxes, one for your Microsoft Exchange account and another for your IMAP (IMAP (Internet Message Access Protocol): Unlike Internet e-mail protocols such as POP3, IMAP creates folders on a server to store/organize messages for retrieval by other computers. You can read message headers only and select which messages to download.) e-mail account, you can copy the rule that you use for your Exchange account and use it for your IMAP e-mail account.
- In the Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes panes such as Shortcuts or Mail and the shortcuts or folders within each pane. Click a folder to show the items in the folder.), click Mail.
- On the Tools menu, click Rules and Alerts.
- If you have more than one e-mail account, in the Apply changes to this folder list, select the Inbox that you want.
- In the list of rules, select the rule that you want to copy.
- Click Copy.
- Do one of the following:
- Copy a rule to a different Inbox
Copy a rule to the same Inbox
- In the Folder drop-down list, select the Inbox to which you want to copy the rule.
- Click OK.
- In the Folder drop-down list, select the active Inbox, and then click OK.
- Make any changes that you want to the copied rule.
Note If you copy an existing rule that is turned on into the same Inbox, the copy of the rule will be turned off.