Contacts are missing when I click the To, Cc, or Bcc buttons

Symptoms

When you click Contacts in the Outlook Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes buttons for the Mail, Calendar, and Tasks views and the folders within each view. Click a folder to show the items in the folder.), your contacts appear, but when you do one of the following, they do not appear:

Cause

These scenarios most frequently occur when you set up Outlook after moving to a new computer, or when you reinstall the Microsoft Windows operating system after you reformat your hard disk drive.

Even if you have successfully added your Outlook data file, also known as a Personal Folders file (.pst) (Personal Folders file (.pst): Data file that stores your messages and other items on your computer. You can assign a .pst file to be the default delivery location for e-mail messages. You can use a .pst to organize and back up items for safekeeping.), and you can see your contacts in the Outlook Contacts view, there is an additional step to make your contacts available from the Outlook Address Book in the above scenarios.

Resolution

The first step is to ensure that your Contacts folder is configured to be part of the Outlook Address Book. If it is, the next step is to reset the Outlook Address Book settings. Start with the first section below and, if necessary, continue with the second section.

Configure a Contacts folder as part of the Outlook Address Book

  1. On the Go menu, click Folder List.

Keyboard shortcut  To view the Folder List, press CTRL+6.

  1. In the Navigation Pane, right-click the Contacts folder, and then click Properties.
  2. On the Outlook Address Book tab, select the Show this folder as an e-mail Address Book check box.

Outlook Address Book tab

If the check box is already selected or the option is dimmed or grayed out, proceed to the next section for additional steps.

Reset Outlook Address Book settings

  1. On the Tools menu, click Account Settings.
  2. Click the Address Books tab, and then do one of the following:
  • If under Name, Outlook Address Book appears, do the following:
  1. Close the Account Settings dialog box.
  2. On the Tools menu, click Address Book.
  3. In the Address Book dialog box, on the Tools menu, click Options.
  4. Under Show this address list first, click Contacts.

     Note   If you are using a Microsoft Exchange Server account and want names from your organization's online address book or Global Address List to appear when you click To, Cc, or Bcc, click Global Address List instead of Contacts.

  5. Click OK, and then close the Address Book dialog box.
  • If under Name, Outlook Address Book does not appear, do the following:
  1. On the Address Book tab, click New.
  2. Click Additional Address Books, and then click Next.
  3. Under Additional Address Book Types, click Outlook Address Book, and then click Next.
  4. On the Account Settings dialog box, click Close.
  5. Exit Outlook, wait one minute, and then restart Outlook.

Contact someone for assistance

If the previous steps failed to correct the problem, there are several options for getting additional assistance, including Outlook Discussion Groups and Microsoft support professionals available by e-mail, online chat, or phone.

  • In Outlook 2007, on the Help menu, click Contact Us.
 
 
Applies to:
Outlook 2007