Change the sound played when an email message arrives

A sound can play when a new email message arrives. The default sound is a short .wav audio file, but you can change the sound to any .wav file of your choice.

 Note    Whether message alerts are on or off is controlled in Outlook. However, to change the sound played for message alerts, you must close Outlook and use Control Panel in Windows.

Sound appears in different Control Panel locations depending on the version of the Microsoft Windows operating system that you are using, Control Panel view selected, and whether you are using a 32- or 64-bit operating system or version of Outlook 2010.

To change the sound file played with message alerts, do the following:

  1. Exit Outlook 2010.
  2. Click Start.
  3. Click Control Panel.

The easiest way to change sounds is to open Control Panel in Windows, and then in the Search box at the top of window, type Sound. In Control Panel for Windows XP, type Sound in the Address box.

  1. Do one of the following:
  • Windows 7 and Windows Vista     On the Sound dialog box, on the Sounds tab, under Program, under Windows, click New Mail Notification.
  • Windows XP     On the Sounds and Audio Devices Properties dialog box, on the Sounds tab, under Program, under Windows, click New Mail Notification.
  1. Click Browse, and then select a different .wav audio file.
  2. Click OK.
  3. Restart Outlook.

The audio file can be located in any folder on your computer, or any network share to which your computer always has access.

Turn message audio alerts on or off

  1. In Outlook, click the File tab.
  2. Click Options.
  3. On the Mail tab, under Message arrival, clear or select the Play a sound check box.

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Applies to:
Outlook 2010