Change the message format to HTML, Rich Text, or plain text

Do one of the following:

ShowChange the default message format for all new messages

  1. On the Tools menu, click Options, and then click the Mail Format tab.
  2. In the Compose in this message format list, click the format you want.

ShowSpecify the default message format for one new message you will create

  • From the main Microsoft Outlook window, on the Actions menu, point to New Mail Message Using, and then click the format you want to use.

ShowChange the format of a message you have received or already created

Do one of the following:

ShowWhen reading a Rich Text Format message

  • With the message open, on the Format menu, click the format you want to use (Plain Text or HTML).

 Note   If you use Word to read Rich Text e-mail messages, you cannot change the format of the message.

ShowWhen reading a plain text or HTML message

  1. With the message open, on the Edit menu, click Edit Message.
  2. On the Format menu, click the format you want to use (Plain Text, HTML, or Rich Text).

 Note   If Word is not your e-mail editor, you can convert HTML or RTF to plain text, and you can convert plain text to RTF or HTML. However, you cannot convert HTML to RTF or RTF to HTML.

ShowWhen composing a message with Word as your e-mail editor

  • With the message open, on the E-mail toolbar, click the format you want to use from the drop-down list (Plain Text, HTML, or Rich Text).

ShowWhen composing a message if Word is not your e-mail editor

  • With the message open, on the Format menu, click the format you want to use (HTML, Rich Text or Plain Text).

 Note   If Word is not your e-mail editor, you can convert HTML or RTF to plain text, and you can convert plain text to RTF or HTML. However, you cannot convert HTML to RTF or RTF to HTML.

ShowChange the format for all messages sent to a particular Internet recipient

  1. Open the contact card for the person.
  2. In the E-mail box, double-click the contact's e-mail address.
  3. In the Internet Format list, select the format you want to use for messages to this recipient.

 Notes 

  • You can only change the format for all messages sent to a contact with an SMTP e-mail address.
  • For information about plain text messages, see messages in plain text.
 
 
Applies to:
Outlook 2003