Change the default Address Book - watch and learn

If you open the Microsoft Office Outlook 2007 Address Book (Address Book: The collection of address books that you can use to store names, e-mail addresses, fax numbers, and distribution lists. The Address Book may contain a Global Address List, an Outlook Address Book, and a Personal Address Book.) and do not see the name or e-mail address you are looking for, you might need to choose another address book from the Address Book list. If you find yourself choosing another address book frequently, you can change the default address book that is displayed when you open the Address Book.

Address Books list

An example of the Address Book list.

Change the default address book

The contacts in your Outlook 2007 Contacts folder make up the contents of the Outlook Address Book. If you create other Contacts folders, each of these folders is also listed in the Address Book list, available for you to choose from.

If your company has a Global Address List (GAL) (Global Address List: The address book that contains all user, group, and distribution list e-mail addresses in your organization. The administrator creates and maintains this address book. It may also contain public folder e-mail addresses.), you also see it in the Address Book list.

ShowTell me more about the address books

  • Global Address List (GAL)     To display this address book, you must use a Microsoft Exchange Server account. The GAL contains the names and e-mail addresses of everyone in your organization. The GAL is automatically configured with an Exchange account. The Exchange administrator or network administrator creates and maintains the GAL. The GAL can also contain e-mail addresses for external contacts, distribution lists, conference rooms, and equipment.
  • Outlook Address Book     This Address Book does not require that you use an Exchange account. The Outlook Address Book is created automatically and contains the contacts in your default Contacts folder that lists either e-mail addresses or fax numbers. These contacts are displayed in the Address Book dialog box when you click Contacts in the Address Book list.

If you create additional Contacts folders, you can set the properties for each folder to include the contacts as part of the Outlook Address Book.

Follow the steps below or watch the short demo.

Show me The Outlook Address Book

                             Video created by Office Online staff writers

Assistance Problems watching the video? Try our troubleshooting tips.

  1. On the Standard toolbar, click Address Book Button image

 Tip   You can also open the Address Book by clicking Address Book on the Tools menu.

  1. Click Tools, and then click Options.

 Note   If you open the Address Book from an open message, the Tools menu is not available. The Address Book must be opened by either method described in Step 1.

  1. In the Show this address list first box, click the name of the address book that you want.
  2. Click OK, and then close the Address Book.

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Applies to:
Outlook 2007