Change an email signature

The Signature menu You can update your email signatures as necessary, or use them as templates on which to base new signatures, producing signatures for a variety of purposes, such as business and personal messages.

 Note    This article applies to Microsoft Office Outlook 2007. To change email signatures in Outlook 2003, see Change an email signature.

For more information, see Create and include a signature in outgoing messages.

What do you want to do?


Change a signature

  1. In a new message, on the Message tab, in the Include group, click Signature, and then click Signatures.

 Note   To add your signature when replying to or forwarding a message, the signature options on the Message tab become available after you click Reply, Reply to All, or Forward.

  1. On the E-mail Signature tab, in the Select signature to edit list, click the signature that you want to modify.
  2. In the Edit signature box, make your changes to the signature.
  3. To format the text, select the text, and then use the style and formatting buttons to select the options that you want.

 Note   These options are not available if you use plain text as your message format.

  1. After making your changes, click OK.

 Note   If you want your changes to appear in the signature in a message that you currently have open, you need to update the existing signature. On the Message tab, in the Include group, click Signatures, and then click the signature.

 Tip   You can make changes to signature in a message that you currently have open by editing the signature in the message body. However, these changes will not be saved for other messages.

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Change the signature included in an individual message

  1. In a new message, on the Message tab, in the Include group, click Signature.
  2. In the list, click the name of the signature that you want, and then make changes directly to the signature in the message.

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Change the signature included in all outgoing messages

  1. In a new message, on the Message tab, in the Include group, click Signature, and then click Signatures.

 Note   To add your signature when replying to or forwarding a message, the signature options on the Message tab become available after you click Reply, Reply to All, or Forward.

  1. On the E-mail Signature tab, under Choose default signature, in the New messages list, click the signature that you want.
  2. If you want a signature to be included in message replies and in forwarded messages, in the Replies/forwards list, select the signature. If not, select none.

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Applies to:
Outlook 2007