It’s possible to delete one meeting within a recurring series without deleting the entire series. Attendees will be notified the particular meeting is cancelled and the meeting will be removed from everyone’s calendar.
- On the Navigation Bar (Navigation Bar: Commands at the bottom of the Outlook window that enable you to quickly navigate to Mail, Calendar, People, and Tasks.), click Calendar.
- Click the meeting you want to cancel, but don’t open it.
- Click Meeting Series > Cancel Meeting > Cancel Occurrence.
- Type a message to let the attendees know why the meeting is cancelled. It’s not necessary, but it helps to avoid confusion.
- Click Send Cancellation.
The meeting, including any meeting agendas, notes, and attachments, is deleted.
Only the meeting organizer—the person who sends a meeting request—can send a meeting update or a cancellation.
To cancel all meetings in a recurring series before the first meeting, see Cancel all meetings in a recurring series. If the meeting series has already begun, see Cancel all future meetings in a series.