Cancel a meeting

The only person who can cancel a meeting is the meeting organizer. The meeting organizer is the person who sets up the meeting by choosing who to invite and sending the meeting request to those people. As an organizer, you can cancel a one-time meeting, a recurring (recurring: Items that occur repeatedly. For example, an appointment or task that occurs on a regular basis, such as a weekly status meeting or a monthly haircut, can be designated as recurring.) meeting, or one or more instances of a recurring meeting.

ShowCancel a one-time meeting

  1. In Calendar, open the meeting.
  2. On the Actions menu, click Cancel Meeting.

 Important   If Cancel Meeting is not on the Actions menu, you are not the meeting organizer, and you can't cancel the meeting.

  1. Click Send cancellation and delete meeting.

ShowCancel a recurring meeting

  1. In Calendar, open the meeting.
  2. In the Open Recurring Item dialog box, click Open the series, and then click OK.
  3. On the Standard toolbar, click Recurrence.

 Important   If Recurrence is not on the Standard toolbar, you are not the meeting organizer, and you can't cancel the meeting.

  1. Under Range of recurrence, click End by, select the date that you want the meeting to end, and then click OK.

 Note   By changing the end date of the recurring meeting, the instances of the meeting that have already occurred stay on the attendees' calendars.

  1. On the Standard toolbar, click Send Update.

ShowCancel an instance of a recurring meeting

  1. In Calendar, open the instance of the recurring meeting.
  2. In the Open Recurring Item dialog box, click Open this occurrence, and then click OK.
  3. On the Actions menu, click Cancel Meeting.

 Important   If Cancel Meeting is not on the Actions menu, you are not the meeting organizer, and you can't cancel the meeting.

  1. In the Confirm Delete dialog box, click Delete this occurrence.

 Notes 

  • If you are a meeting attendee — that is, if the organizer invited you to the meeting — you can only decline the meeting or, if allowed by the organizer, propose a different meeting time.
  • Whether you cancel or delete a meeting, make sure that you click Send cancellation and delete meeting, and then send the cancellation to everyone you invited. It is poor meeting etiquette — not to mention inconsiderate — to cancel a meeting without notifying the people you invited.
 
 
Applies to:
Outlook 2003