Remove a meeting from your Outlook calendar when the meeting isn’t necessary and you want to let the meeting attendees know the meeting is cancelled.
- On the Navigation Bar (Navigation Bar: Commands at the bottom of the Outlook window that enable you to quickly navigate to Mail, Calendar, People, and Tasks.), click Calendar.
- Click the meeting, but don’t open it.
- Click Meeting > Cancel Meeting.
- Type a message to let the attendees know the meeting is cancelled. It’s not necessary, but it helps to avoid confusion.
- Click Send Cancellation.
The meeting including any meeting agenda, notes, and attachments is deleted from Outlook.
Only the meeting organizer—the person who sends a meeting request—can send a meeting update or a cancellation.
If you want to cancel one or all meetings that are part of a recurring series, see one of the following: