Attach a file, message, contact, or task to an email message

Files can be attached to an email message. Also, other Outlook items, such as messages, contacts, or tasks can be included with messages that you send.

 Note    While Outlook doesn’t have a preset limit, many Internet service providers (ISPs) (ISP: A business that provides access to the Internet for such things as electronic mail, chat rooms, or use of the World Wide Web. Some ISPs are multinational, offering access in many locations, while others are limited to a specific region.) restrict the size of messages that you can send, as well as the size of your email mailbox. For more information about sending large attachments, see Send large files to other people.

Attach a file to a message

  1. Create a message, or for an existing message, click Reply, Reply All, or Forward.
  2. In the message window, on the Message tab, in the Include group, click Attach File.

Attach File command on the ribbon

  1. Browse to and click the file that you want to attach, and then click Insert.

 Tip    When composing a message, you can also attach files by using the commands on the Insert tab in the Include group, or drag files from folders on your computer and drop them on the message window.

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Attach an Outlook item to a message

You can attach Outlook items (item: An item is the basic element that holds information in Outlook (similar to a file in other programs). Items include e-mail messages, appointments, contacts, tasks, journal entries, notes, posted items, and documents.), such as other email messages, tasks, contacts or calendar items, to a message. This is the easiest way to forward multiple items or messages.

  1. Create a message, or for an existing message, click Reply, Reply All, or Forward.
  2. In the message window, on the Message tab, in the Include group, click Attach Item.

Attach Item command on the ribbon

  1. Do one of the following:
  • Point to Business Card, and then click Other Business Cards. Click a contact, and then click OK. To select multiple contacts, press and hold CTRL as you click each contact.
  • Click Calendar. Select the calendar, date range, and detail to include. For Advanced options, click Show. Click OK to add the calendar to your message.
  • Click Outlook Item. Browse through your folder list to find the folder that contains the item that you want to attach. Under Items, click the item, and then click OK.

Attach Outlook Item command on the ribbon

 Tip    When composing a message, you can also attach files by using the commands on the Insert tab in the Include group, or drag files from folders on your computer and drop them on the message window.

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Applies to:
Outlook 2010