Apply stationery or backgrounds to e-mail messages

Stationery is available in Microsoft Office Outlook 2007 so that you can easily personalize HTML-formatted e-mail messages. These include backgrounds and patterns and offer a set of unified design elements such as fonts, bullets, colors, and effects. You can choose from a predefined list of Outlook stationery and themes.

 Note   This procedure works only if you use HTML as your message format. On the Tools menu, click Options, and then click the Mail Format tab. In the Compose in this message format list, click HTML.

ShowTell me more about message formats

Microsoft Outlook supports three message formats:

  • HTML     This is the default message format in Outlook. It is also the best format to use when you want to create messages that are similar to traditional documents, with various fonts, colors, and bullet lists. By default, when you select either of the options that allow formatting (HTML or Rich Text), the message is sent in HTML format. So when you use HTML, you know that what you send is what the recipient will see.
  • Plain text     This is a format that all e-mail applications support. You can set Outlook to open messages that you receive in plain text format only. Plain text doesn't support bold, italic, colored fonts, or other text formatting. It also doesn't support pictures that are displayed directly in the message body, although you can include the pictures as attachments.
  • Outlook Rich Text format (RTF)     This is a Microsoft format that only the following e-mail applications support:
    • Microsoft Exchange Client versions 5.0 and 4.0
    • Microsoft Office Outlook 2007
    • Microsoft Office Outlook 2003
    • Microsoft Outlook 2002, 2000, 98, and 97

You can use RTF when sending messages within an organization that uses Microsoft Exchange; however, we recommend that you use the HTML format. RTF supports text formatting, including bullets, alignment, and linked objects. Outlook automatically converts RTF formatted messages to HTML by default when you send them to an Internet recipient, so that the message formatting is maintained and attachments are received. Outlook also automatically formats meeting and task requests and messages with voting buttons so that these items can be sent intact across the Internet to other Outlook users, regardless of the default format of the message. If the Internet-bound message is a task or meeting request, Outlook automatically converts it to Internet Calendar format, a common format for Internet calendar items, so that other e-mail applications can support it.


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Apply Outlook stationery and themes to all messages

 Note   This procedure works only if you use HTML as your message format.

  1. From the main Outlook window, on the Tools menu, click Options, and then click the Mail Format tab.
  2. In the Compose in this message format list, click HTML.
  3. Click Stationery and Fonts.
  4. On the Personal Stationery tab, click Theme.
  5. Under Choose a theme, click the theme or stationery that you want, and then click OK.

Theme or Stationery dialog box

  1. Select the font options that you want to use.
  2. If you want comments that you type in message replies to be labeled with your name, select the Mark my comments with check box and type a label, such as your name.
  3. If you want your font to appear in a different color each time you reply to or forward a message, select the Pick a new color when replying or forwarding check box.
  4. Click OK twice.

When you create new messages, they will automatically use the stationery or theme that you chose.

 Tip   To choose Outlook stationery or themes from an open message, on the Insert tab, in the Include group, click Signature, and then click Signatures. Click the Personal Stationery tab, and then click Theme.

 Note   Outlook stationery or themes cannot be customized.

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Apply Outlook stationery and themes to a single message

  1. From the main Outlook window, on the Actions menu, point to New Mail Message Using, and then click More Stationery.
  2. Under Choose a theme, click the theme or stationery that you want, and then click OK.
  3. Compose and send your message.

 Note   Stationery or themes cannot be applied to replies.

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Stop using Outlook stationery and themes

  1. From the main Outlook window, on the Tools menu, click Options, and then click the Mail Format tab.
  2. Click Stationery and Fonts.
  3. On the Personal stationery tab, click Theme.
  4. Under Choose a theme, click No theme, and then click OK to close the dialog boxes.

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Applies to:
Outlook 2007