Allow a delegate to see private appointments

This feature requires you to use a Microsoft Exchange account. Most home and personal accounts do not use Exchange.

If you have given another person delegate (delegate: Someone granted permission to open another person's folders, create items, and respond to requests for that person. The person granting delegate permission determines the folders the delegate can access and the changes the delegate can make.) access to any of your folders, you can hide personal information. Open each personal item, and then select the Private check box. To override this setting, do the following:

  1. On the Tools menu, click Options, and then click the Delegates tab.
  2. In the list, click the delegate that you want to allow to see private (private: Other people cannot see an item marked private, even if they have permission to access your folders.) appointments.
  3. Click Permissions.
  4. Select the Delegate can see my private items check box.

 Important   You should not rely on the Private feature to prevent all access by other people to the details of an appointment, contact, or task. To make sure that other people cannot read the item that you marked as private, do not grant them Read permission to your Calendar, Contacts, or Tasks folder. A person who is granted Read permission to access your folders could use programmatic methods or other e-mail applications to view details in a private item. Use the Private feature only when you share folders with people you trust.

Applies to:
Outlook 2003