Aging periods and dates used to archive items

The default aging periods for folders are:

  • Inbox, Calendar, Tasks, Notes, Journal, Drafts: 6 months
  • Sent Items, Deleted Items: 2 months
  • Outbox: 3 months

 Note   Folders you create that contain the same type of items as Inbox, Calendar, Tasks, Notes, or Journal are subject to the 6 month aging period, too.

The way Microsoft Outlook determines the age of an item varies based on the item type.

E-mail message

The received date or the last modification date/time, whichever is later.

Calendar item

The appointment, event, or meeting date or the last modification date/time, whichever is later. Recurring items are not AutoArchived.

Task

The completion date or the last modification date/time. Tasks that are not marked complete are not AutoArchived. Tasks assigned to others are archived only if marked complete.

Note

The last modification date/time.

Journal entry

The date the journal entry was created or the last modification date/time.

Contacts

Not archived.

 
 
Applies to:
Outlook 2003