Add your handwritten signature to an e-mail message

To send your handwritten signature in your e-mail messages, you add an image of the handwritten text to an Outlook e-mail signature.

Methods of reproducing a handwritten signature as an image include:

  • Scanning the signature
  • Taking a digital photograph of the signature

 Important   Because of the numerous scanners, digital cameras, and other devices available to consumers, we cannot offer instructions on using these devices. For information, see the manufacturer’s manual or Web site.

After reproducing the image, save the image in one of the common image file formats, such as .bmp, .gif, .jpg, or .png.

 Note   To use a handwritten signature produced on a Tablet PC, see Create a handwritten signature on the Tablet PC.

What do you want to do?


Step 1: Create the signature

  1. Signature menu In a new message, on the Message tab, in the Include group, click Signature, and then click Signatures.
  2. On the E-mail Signature tab, click New.

 Tip   You can also add the image of your handwritten signature to an existing e-mail signature. Click the signature you want to modify, place your cursor where you want to add the handwritten signature, and then follow steps 4 through 7.

  1. Type a name for the signature, and then click OK.
  2. In the Edit signature section, click Insert Picture.
  3. Browse to the image file for the handwritten signature, click to select it, and then click Insert.
  4. If you choose, you can add other elements, such as text, your Electronic Business Card (Electronic Business Card: A view of specific information about a contact, in a format similar to a paper-based business card, that can be inserted into messages.), or other images. For more information on creating signatures, see Create and include a signature in outgoing messages.
  5. After you finish creating the signature, click OK.

 Note   The signature that you just created or modified won't appear in the currently open message; it must be inserted into the message. For more information, see "Step 2: Add the signature to messages."

Top of Page Top of Page

Step 2: Add the signature to messages

You can set a signature to be added automatically to outgoing messages, or you can manually insert a signature when needed.

 Note   You can insert only one signature per e-mail message; you cannot include multiple signatures. If you want to include more information, create one signature with all the information, and then save it with a new name.

    Insert a signature automatically

  1. Signature menu In a new message, on the Message tab, in the Include group, click Signature, and then click Signatures.
  2. Under Choose default signature, in the E-mail account list, click an e-mail account with which you want to associate the signature.
  3. In the New messages list, select the signature that you want.

Include signature in new messages

  1. If you want a signature to be included in message replies and in forwarded messages, in the Replies/forwards list, select the signature. If not, select none.
  2. Click OK.

    Insert a signature manually

  • Insert a signature In a new message, on the Message tab, in the Include group, click Signature, and then select the signature that you want.

Top of Page Top of Page

 
 
Applies to:
Outlook 2007