Add, remove, or move the Categories column

In your Inbox and other table (table: A view type that displays a list of items (rows) and their attributes (columns). Use this view to display details about items. Table is the default view type for Inbox and Tasks.) views, you can quickly see which items have color categories (color category: A keyword or phrase with an associated color that helps you keep track of items, such as messages, contacts, and appointments. You can use color categories to easily find, sort, filter, or group items.) assigned to them by looking at the Categories column. If you set a Quick Click category (Quick Click category: A default color category that is assigned to an item when you click the Categories column for the item in your Inbox or other table view. You set this color category from the Categorize menu.), you can assign a default color category to an item by using only a single click. To sort and list items by color category, you can click the column heading, or you can point to Arrange by on the View menu, and then click Categories.

The Categories column (or field) is present by default, but if you don't see it, you can add it. You can also move it to a more visible position in your Inbox.

ShowUse single-line view in your Inbox to see column headings

Column headings are only visible in single-line view. You can quickly change between single-line view and multiline view by dragging your Inbox window wider or narrower.

What do you want to do?


Inbox view with Categories column

Callout 1 Blocks of color associated with the color category assigned to the item are prominently displayed in the Categories column.
Callout 2 You can assign more than one color category to an item. A maximum of three colors will be displayed.

Add the Categories column

  1. In the main Microsoft Outlook window, on the View menu, point to Current View, and then click Customize Current View.
  2. Click Fields.
  3. In the Available fields list, click Categories, and then click Add.

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Remove the Categories column

  1. In the main Outlook window, on the View menu, point to Current View, and then click Customize Current View.
  2. Click Fields.
  3. In the Available fields list, click Categories, and then click Remove.

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Move the Categories column

  1. In the main Outlook window, on the View menu, point to Current View, and then click Customize Current View.
  2. Click Fields.
  3. In the Show these fields in this order list, click Categories, and then click Move up or Move Down until the Categories column is in the position that you want.

 Note   Moving the Categories column only affects its placement in your Inbox in single-line view. In multiline view, the Categories column is always next to the main column that shows the name and subject of each item. If you don't want to see the Categories column in multiline view, you must remove the Categories column.

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Applies to:
Outlook 2007