Add or remove folders in Favorite Folders

Favorite Folders pane The Favorite Folders list, located at the top of the Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes panes such as Shortcuts or Mail and the shortcuts or folders within each pane. Click a folder to show the items in the folder.), contains copies of your Inbox folder, Sent Items folder, Search Folders (Search Folders: Virtual folders that contain views of all e-mail items matching specific search criteria. The items remain stored in one or more Outlook folders.), and so on. You can add, remove, and arrange folders in this pane to see and access them more easily. For example, with the Drafts folder in the list, you have a visual reminder to check messages in progress.

 Tip   You can collapse and expand the Favorite Folders list by clicking in the pane heading. This allows you to save space in the Navigation Pane. Or you can also completely remove Favorite Folders from the Navigation Pane.

To add or remove folders in Favorite Folders, do one of the following:

  • Right-click the folder that you want to add or remove, and then click Add to Favorite Folders or Remove from Favorite Folders on the shortcut menu.
  • Click a folder and drag it to or from the Favorite Folders list.

Removing a folder is different from deleting a folder

 Important   Removing a folder from Favorite Folders moves the folder out of the Favorite Folders list. Deleting a mail folder from Favorite Folders deletes all the messages in that folder. Deleting a search folder retains the messages in their original folder. The table below describes the differences between deleting mail folders and search folders.

Deleting a search folder Deleting a mail folder
Removes the folder from Favorite Folders but not the Navigation Pane. Removes the folder from both Favorite Folders and the Navigation Pane.
Messages remain saved in their original folder in the Navigation Pane. Moves all the messages to the Deleted Items folder. They will be permanently deleted the next time the Deleted Items folder is emptied.

 Note   Examples of mail folders include Inbox, Sent Items, Drafts, RSS Feeds. It also includes mail folders you create.

Examples of Search folders include Unread Mail, For Follow Up, Large Mail, and Categorized mail. It also includes search folders that you create. Note that the folder icon for Search Folders has a magnifying glass to help distinguish them from mail folders.

Search Folders

 Tip   If you delete a Search Folder, you can recreate it.

Applies to:
Outlook 2007