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Support / Outlook / Outlook 2003 Help and How-to / E-mail / The Address Book
 
 

Add or remove an address book

Applies to: Microsoft Office Outlook 2003

 

Do one of the following:

ShowAdd an address book

  1. On the Tools menu, click E-mail Accounts.
  2. Under Directory, click Add a new directory or address book, and then click Next.
  3. To add the type of address book you want, do one of the following:

ShowAdd an address book using an Internet directory service (LDAP)

  1. Click Internet directory service (LDAP), and then click Next.
  2. In the Server name box, type the name of the server your Internet service provider or system administrator gave you.
  3. If the server you specified is password protected, select the This server requires me to log on check box, and then type your user name and password.
  4. Click More Settings.
  5. Under Display Name, type the name for the LDAP (Lightweight Directory Access Protocol (LDAP): A protocol that provides access to Internet Directories.) address book that you want to be displayed in the Show names from the list in the Address Book dialog box.
  6. Under Connection Details, type in the port number provided to you by your internet service provider (ISP) or system administrator.
  7. Click the Search tab, and then change the server settings as needed.

The search time-out setting specifies the number of seconds Microsoft Outlook spends searching the LDAP directory to resolve names in a message. You can also limit the number of names listed in the Address Book (Address Book: The collection of address books that you can use to store names, e-mail addresses, fax numbers, and distribution lists. The Address Book may contain a Global Address List, an Outlook Address Book, and a Personal Address Book.) after a successful search on a name.

  1. Under Search Options, if the Search base box is not filled in, type the distinguished names (distinguished name: Uniquely identifies a person or group across all Internet directories. Consists of several descriptive attributes, such as Common Name, Organization, and Country/Region, for example cn=Jeff Hay, o=Microsoft, c=US.) provided for you by your administrator.
  2. Click OK, click Next, and then click Finish.

ShowAdd an additional address book

  1. Click Additional address books.
  2. Click the address book you want to add, and then click Next.

 Note   You must exit and restart Outlook to use the added address book.

ShowRemove an address book

  1. On the Tools menu, click E-mail Accounts.
  2. Under Directory, select View or change existing directories or address books, and then click Next.
  3. Click the address book you want to delete.
  4. Click Remove.
  5. Click Finish.