Add or remove an address book

You can use the Address Book (Address Book: The collection of address books that you can use to store names, e-mail addresses, fax numbers, and distribution lists. The Address Book may contain a Global Address List, an Outlook Address Book, and a Personal Address Book.) in Microsoft Outlook 2010 to look up and select names, e-mail addresses, and distribution lists when you address e-mail messages.

The Outlook Address Book is a collection of address books or address lists, created from your Outlook contact folders. If you use Outlook with a Microsoft Exchange Server account, your Address Book list will include the Global Address List (GAL) (Global Address List (GAL): The address book that contains e-mail addresses in your organization, including contact groups. Microsoft Exchange administrators create and maintain the GAL. It might also contain public folder e-mail addresses.). The GAL contains the names and e-mail addresses of everyone that has an account with that Exchange Server and is configured automatically by Exchange.

To view address books other than the default, in Mail, on the Home tab, in the Find group, click Address Book. Then in the Address Book box, click the address list that you want to view.

Address Books list

Add an address book

  1. Click the File tab.
  2. Click Account Settings, and then click Account Settings.

Account Settings in the Backstage view

  1. On the Address Books tab, click New.
  2. You are prompted to select one of two types of address books:
  1. Click Additional Address Books, and then click Next.
  2. Click the address book that you want to add, and then click Next.

 Note    You must exit and restart Outlook to use the address book that you added.

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Remove an address book

  1. Click the File tab.
  2. Click Account Settings, and then click Account Settings.

Account Settings in the Backstage view

  1. On the Address Books tab, click the address book that you want to remove, and then click Remove.

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Applies to:
Outlook 2010