Add or remove an address book

The Outlook Address Book (Address Book: The collection of address books that you can use to store names, e-mail addresses, fax numbers, and distribution lists. The Address Book may contain a Global Address List, an Outlook Address Book, and a Personal Address Book.) is a collection of address books or address lists, created from your Outlook contact folders. You can use the Address Book to look up and select names, e-mail addresses, and distribution lists when you address e-mail messages.

 Note   If you want to add names or e-mail addresses, see Add people to the Address Book. To make changes to the Address Book, see Make changes to entries in the Address Book.

When you open the Address Book for the first time, the default address book is displayed. If you have a Microsoft Exchange account, the default address book is usually your Global Address List. For IMAP, POP3, and other types of e-mail accounts, it is usually an Outlook Address Book. You can change the default Address Book and set other address book preferences, such as which address book to check first when sending a message, and where to store personal addresses.

Address Books list To view address books other than the default, you must select them from the list of address books in the Outlook Address Book.




    What types of address books can I add?

    Add an address book

    Remove an address book


    What types of address books can I add?

     Important   Personal Address Books (.pab) (Personal Address Book: A customizable address book used to store personal e-mail addresses you use frequently. However, Contacts offers more advanced features for this function. Personal Address Book files have a .pab extension and can be copied to disk.) can no longer be created or used in Microsoft Office Outlook 2007.

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    You can no longer create new Personal Address Books, although you can import old Personal Address Books and convert them. We recommend that you convert your Personal Address Book to Outlook Contacts, which can be displayed in the Outlook Address Book. Outlook Contacts provide flexibility and customization that are unavailable in the Personal Address Book. For example, add personal profiles for each contact, including birthdays, phone numbers, anniversaries, and Web site addresses.


    The following types of address books can be displayed in the Address Book:

    • Global Address List     To display this address book, you must use a Microsoft Exchange Server account. The Global Address List contains the names and e-mail addresses of everyone in your organization. The Global Address List is automatically configured with an Exchange account. The Exchange administrator or network administrator creates and maintains this address book. It can also contain e-mail addresses for external contacts, distribution lists, conference rooms, and equipment. Subsets of the Global Address List are displayed in the Address Book when you choose an entry under All Address Lists on the Address Book list. You can download the Global Address List for offline use.

     Note   When you use Microsoft Office Outlook 2007 with an Exchange account in Cached Exchange Mode, the Offline Address Book is downloaded by default and updated once every 24 hours.

    • Outlook Address Book     This address book does not require you to use an Exchange account. The Outlook Address Book is created automatically and contains the contacts in your default Contacts folder that have either e-mail addresses or fax numbers listed. These contacts are displayed in the Address Book dialog box when you click Contacts in the Address Book list. When Outlook is using an Exchange account in Cached Exchange Mode, the Outlook Address Book is also available offline.

    If you create additional contacts folders, you can set the properties for each folder to include the contacts as part of the Outlook Address Book.

    • Internet directory services (LDAP)     Internet directory services are used to find e-mail addresses that are not in a local address book or a corporate-wide directory, such as the Global Address List. The LDAP (Lightweight Directory Access Protocol (LDAP): A protocol that provides access to Internet Directories.) directory requires network connectivity to connect to the LDAP server.
    • Third-party address books     You can add third-party address books to Outlook by using the third-party provider's Setup program. Outlook displays third-party address books in the Additional Address Book Types list.

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    Add an address book

    1. On the Tools menu, click Account Settings.
    2. On the Address Books tab, click New.
    3. You are prompted to select one of two types of address books. To add the type of address book that you want, do one of the following:
      • Add an address book by using an Internet directory service (LDAP)
        1. Click Internet Directory Service (LDAP), and then click Next.
        2. In the Server name box, type the name of the server that was provided by your Internet service provider or system administrator.
        3. If the server that you specified is password-protected, select the This server requires me to log on check box, and then type your user name and password.
        4. Click More Settings.
        5. Under Display Name, type the name for the LDAP address book that you want to be displayed in the Address Book list in the Address Book dialog box.
        6. Under Connection Details, type the port number provided by your Internet service provider (ISP) or system administrator.
        7. Click the Search tab, and then change the server settings as needed.
          The Search Time-Out setting specifies the number of seconds that Outlook spends searching the LDAP directory to resolve names in a message. You can also limit the number of names listed in the Address Book after a successful search for a name.
        8. Under Search Options, if the Search base box is empty, type the distinguished names (distinguished name: Uniquely identifies a person or group across all Internet directories. Consists of several descriptive attributes, such as Common Name, Organization, and Country/Region, for example cn=Jeff Hay, o=Microsoft, c=US.) that were provided by your administrator.
        9. Click OK, click Next, and then click Finish.
        Add an additional address book
    1. Click Additional Address Books, and then click Next.
    2. Click the address book that you want to add, and then click Next.

     Note   You must exit and restart Outlook to use the address book that you added.

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    Remove an address book

    1. On the Tools menu, click Account Settings.
    2. On the Address Books tab, click the address book that you want to remove.
    3. Click Remove.
    4. Click Finish.

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    Applies to:
    Outlook 2007