Add, change, or remove a picture for a contact

In Microsoft Office Outlook 2007 you can put a face to a name by including a photograph with a contact or make a contact quickly recognizable by adding a company logo. An advantage of using images, such as the photographs or logos, is that it makes it easier for you to scan your contacts in many Contact views (view: Views give you different ways to look at the same information in a folder by putting it in different arrangements and formats. There are standard views for each folder. You can also create custom views.). When you add an image either to a contact or to an Electronic Business Card (Electronic Business Card: A view of specific information about a contact, in a format similar to a paper-based business card, that can be inserted into messages.) for that contact, the image is visible in both.

For more information, see Add or edit an image for an Electronic Business Card.

Outlook 2007 accepts most standard graphics file formats, including .jpg, .png, .gif, .bmp, .tif, .exf, and .ico.

What do you want to do?


Add a picture

If both the sender and the recipient are using Office Outlook 2007, a contact picture is displayed in messages received if the sender uses a contact photo. The picture appears in the message header (message header: Summary information that you download to your computer to determine whether to download, copy, or delete the entire message from the server. The header includes these fields: Subject, From, Received, Importance, Attachment, and Size.) of the open message and in the header of the message in the Reading Pane (Reading Pane: A window in Outlook where you can preview an item without opening it. To display the item in the Reading Pane, click the item.). You can double-click the contact picture to open the contact or right-click it for other contact options.

 Note   For the picture to display, the contact must also be saved in an Outlook Contact folder and that Contact folder must be designated as an Outlook Address Book (Outlook Address Book: An address book that is automatically created from contacts in the Contacts folder. The contacts can be people inside and outside of your organization. When you update your contacts, the Outlook Address Book is updated as well.). These are the default settings when creating contacts in Microsoft Outlook. If you don't see the picture included with a contact, check to see if the default settings have been changed.

 Tip   Using high resolution images closely matching the 90 by 90 pixel size provides the best picture quality results.

ShowMy high-quality image is still blurry

In some cases there are issues rendering images in Outlook, even when they are high resolution and properly sized. The cause is not known, but is under investigation. To help us improve the feature, send us details of your situation using the feedback buttons at the end of this Help article. Please include operating system, image details, and verify that you are using Outlook 2007.

To add a picture

When you add an image to a contact in the contact form (contact form: A view of an individual contact that contains all the information stored in the contact.), the image is automatically sized to fit into the space reserved for the contact picture on the form, 90 pixels by 90 pixels.

  1. In Contacts, do one of the following:
    • Open an existing contact.
    • On the toolbar, click New. This opens a blank contact form in which to add contact information and a picture.
  2. On the Contact tab, in the Options group, click Picture, and then click Add Picture.

 Tip   You can also click the space for the contact picture, and then browse to find an image.

  1. Locate the picture that you want to add, and then double-click it.

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Change a picture

  1. In Contacts, open a contact.
  2. On the Contact tab, in the Options group, click Picture, and then click Change Picture.
  3. Locate the picture that you want to change, and then double-click it.

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Remove a picture

  1. In Contacts, open a contact.
  2. On the Contact tab, in the Options group, click Picture, and then click Remove Picture.

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Update the picture on the Electronic Business Card to match the contact picture

If an Electronic Business Card already has an image (besides the default Outlook image), such as a photo or a logo, associated with it, the image that you add to a contact in the contact form (contact form: A view of an individual contact that contains all the information stored in the contact.) does not replace the image on the card. To update the picture on the card, click the Reset button in the Edit Business Card dialog box.

ShowHow do I open the dialog box?

Do one of the following:

  • In an open contact, double-click the electronic business card.
  • In an open contact, on the Contact tab, in the Options group, click Business Card.

 Important   Resetting the business card also updates any other new contact information on the card. It also resets all the card's formatting to the default, except for the picture. The formatting includes font, background colors, text size, and alignment.

example of default EBC image

Electronic Business Card showing the default image, positioned on the left, and default formatting.

If you don't update the image on the Electronic Business Card, the new picture is displayed on the contact form, while you see the existing picture on the Electronic Business Card and in Business Cards view (view: Views give you different ways to look at the same information in a folder by putting it in different arrangements and formats. There are standard views for each folder. You can also create custom views.).

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Use different images for the contact and the Electronic Business Card

If an Electronic Business Card already has an image that is not the default Outlook image — such as a photo or a logo — an image that you add to the contact form (contact form: A view of an individual contact that contains all the information stored in the contact.) does not replace the image on the card.

For example, you receive an Electronic Business Card from Jon Morris of Contoso, Ltd. Jon's card has the Contoso logo on it, which you want to keep, yet you want to add a picture of Jon to his contact form so that you can recognize him the next time he is in town for a meeting.

If you add a picture to the contact form, you still see the original image on the Electronic Business Card and in Business Cards view (view: Views give you different ways to look at the same information in a folder by putting it in different arrangements and formats. There are standard views for each folder. You can also create custom views.) unless you update the image on the business card in the Edit Business Card dialog box.

 Important   Updating (resetting) the business card also updates any other new contact information on the card. It also resets all the card's formatting to the default (except for the picture). This includes font and background colors and text size and alignment. Take this into consideration when you are working with custom-designed cards.

Add an image only to the contact form

  1. In an open contact, on the Contact tab, in the Options group, click Picture, and then click Add Picture.

 Tip   You can also click the space for the contact picture and browse to find an image.

  1. Locate the picture that you want to add, and then double-click it.

The picture is automatically sized to fit the contact picture space.

  1. Click Save and Close.

 Note   Do not open the Electronic Business Card and update that view of the contact. Clicking the Reset button updates the card, replacing the card's image with the new contact picture.

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Applies to:
Outlook 2007