Add a color category to a flagged item

In Microsoft Office Outlook 2003, you could choose from different flag colors when you flagged an item. In Microsoft Office Outlook 2007, flags are not associated with colors by design. To associate a color with a flagged item, you must assign a color category (color category: A keyword or phrase with an associated color that helps you keep track of items, such as messages, contacts, and appointments. You can use color categories to easily find, sort, filter, or group items.) to the flagged item. To assign a color to an item that is flagged with a specific criterion, such as Important, you associate the item with a color category that you create for that specific criterion. For example, you can create a color category called Important and associate the red color with it. You can then assign the color category to the item that is flagged as Important.

The color of the assigned category appears in your Inbox or other table (table: A view type that displays a list of items (rows) and their attributes (columns). Use this view to display details about items. Table is the default view type for Inbox and Tasks.) views next to the Flag Status column, so you can scan quickly for your flagged, categorized items.

What do you want to do?


Create a new color category

Unless you want to associate an existing color category with a flag, you must first create a color category for your purpose, give it a name and color that are meaningful to you, and then assign the category to the flagged item.

  1. On the toolbar, click Categorize Button image.
  2. Click All Categories.Color Category menu

 Note   If you don't see the All Categories command, click the Expand button Button image.

  1. Click New.

Add New Category dialog box

  1. In the Name box, type the name for the new color category.
  2. In the Color list, select a color, and then click OK.

Selecting a keyboard shortcut in the Shortcut Key list is optional.

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Assign a color category to a flagged item

  1. In any Mail or Contacts view, select a flagged item.
  2. On the toolbar, click Categorize Button image.
  3. On the Categorize menu, click the color category that you want to assign to the item.
  4. If you don't see the color category on the menu, click All Categories.

 Note   If you don't see the All Categories command, click the Expand button Button image.

  1. Select the check box next to the color category that you want to assign to the item.
  2. Click OK.

The color is displayed in each item to which you assign the color category and appears in a column in your Inbox for easy scanning. By default, the Categories column is displayed next to the Flag Status column.

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Use color categories to identify items

Color categories have been enhanced to provide a variety of ways to identify and connect items. You can assign color categories to all items in Outlook, not just e-mail messages and contacts. After you categorize an item, you can track and organize all occurrences of the item across Outlook. You can also use a Quick Click category (Quick Click category: A default color category that is assigned to an item when you click the Categories column for the item in your Inbox or other table view. You set this color category from the Categorize menu.) to assign a default color category with a single click in your Inbox or in other table views.

Single click sets Quick Click category

Colors for color categories appear in the Categories column, next to the Flag Status column, for greater visibility.

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Applies to:
Outlook 2007