About flagging for follow up

Flagging a message, meeting request, contact (contact: Person, inside or outside of your organization, about whom you can save several types of information, such as street and e-mail addresses, telephone and fax numbers, and Web page URLs.), or post (post: Information that you send to a folder instead of to a person. Typically, you post information to a public folder to participate in online discussions.) adds a flag icon to it. Use flags to remind yourself to follow up on an issue or to indicate a request for someone else. You can also use flags to set a reminder for the message or contact.

Use the six colored message flags to manage your incoming e-mail items (item: An item is the basic element that holds information in Outlook (similar to a file in other programs). Items include e-mail messages, appointments, contacts, tasks, journal entries, notes, posted items, and documents.) by flagging the items for different kinds of follow-up. For example, use the red flag to mark messages that require immediate attention, and the blue flag for messages to read later. When you add a message flag, the background color of the Flag Status column changes color to make it easy for you to quickly find items in the message list while scrolling. Items you add a message flag to will automatically display in the For Follow Up Search Folder. However, an e-mail item sent to you with a message flag will not appear in this Search Folder, unless you add a flag to the item.

When a message or contact is flagged, one of the following appears in the Flag Status Icon image column.

Flag Means
none Not flagged
Icon image Flagged
Flag Complete (Checkmark) icon Flagged as completed

When the recipient receives a message with a flag, a comment on the purpose of the flag appears at the top of the message. If you set a reminder, the date will also appear at the top of the message.

Applies to:
Outlook 2003