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Managing Messages by Using Rules

About managing messages with rules

Article Rules help you manage your e-mail messages by performing actions on messages that match a specific set of conditions. After you create a rule, Microsoft...

Automatically forward messages to another e-mail account

Article Show All Hide All Applies to Microsoft Office Outlook® 2003 By using a rule (rule: One or more automatic actions taken on e-mail messages and meeting requests...

Automatically move messages from a certain person

Article Select a message from the person whose messages you want to automatically move. On the Tools menu, click Organize . In the second bulleted item, click...

Change a rule

Article In the Navigation Pane , click Mail . On the Tools menu, click Rules and Alerts . If you have more than one e-mail account, in the Apply changes to...

Change the order in which rules are applied to messages

Article In the Navigation Pane , click Mail . On the Tools menu, click Rules and Alerts . If you have more than one e-mail account, in the Apply changes to...

Copy a rule

Article In the Navigation Pane , click Mail . On the Tools menu, click Rules and Alerts . If you have more than one e-mail account, in the Apply changes to...

Create a backup copy of your rules

Article In the Navigation Pane , click Mail . On the Tools menu, click Rules and Alerts . If you have more than one e-mail account, in the Apply changes to...

Create a rule

Article Do one of the following: Create a rule from a template or from scratch In the Navigation Pane , click Mail . On the Tools menu, click Rules and Alerts...

Delete a rule

Article In the Navigation Pane , click Mail . On the Tools menu, click Rules and Alerts . If you have more than one e-mail account, in the Apply changes to...

Import or export a set of rules

Article When you import rules , they are added to the end of the list of rules. You can import only one set of rules at a time. When you export rules, they are...

Let rules help clear out your crowded Inbox

Article Applies to Microsoft Office Outlook® 2003 Do you ever get tired of your Inbox filling up with daily reports sent by the same person? Or maybe a professional...

Run rules manually

Article In the Navigation Pane , click Mail . On the Tools menu, click Rules and Alerts . If you have more than one e-mail account, in the Apply changes to...

Troubleshoot rules

Article The rule I created does not work. If you specified multiple conditions, each condition must be met for the rule to be applied. For example, if you created...

Turn on or off a rule

Article In the Navigation Pane , click Mail . On the Tools menu, click Rules and Alerts . If you have more than one e-mail account, in the Apply changes to...

Upgrade my rules from an earlier version

Article Perform this procedure only if you use Microsoft Office Outlook 2003 on all your computers. If you also use an earlier version of Outlook, you may see...

Use priority mail codes to highlight important e-mail messages

Article Applies to Microsoft Office Outlook® 2003 There are different ways in Outlook to alert you to special e-mail messages. You can use rules to display new...