OneNote for Mac keyboard shortcuts

This article lists the available keyboard shortcuts for common tasks in OneNote for Mac. These keyboard shortcuts refer to the U.S. keyboard layout. Keys on other keyboard layouts may not correspond exactly to the keys on a U.S. keyboard.

For keyboard shortcuts in which you press two or more keys simultaneously, the keys are separated by a plus sign (+). This symbol COMMAND, is also known as the Command button.

Basic Functions

To do this Press

Select all items on the current page.

 NOTE   Press Control+A more than once to increase the scope of the selection.

COMMAND + A
Select the page title. COMMAND + Shift + T
Cut the selected text or item. COMMAND + X
Copy the selected text or item to the Clipboard. COMMAND + C
Paste the contents of the Clipboard. COMMAND + V
Undo the last action. COMMAND + Z
Redo the last action. COMMAND + Y
Indent a paragraph from the left of a word. Tab
Indent a paragraph from anywhere in a paragraph. cmd + ]
Remove a paragraph indent from the left. Shift + Tab or COMMAND + [
Collapse an expanded outline. Control + Shift + Plus Sign
Expand a collapsed outline. Control + Shift + Minus Sign
Open a link. Return
Copy the format of the selected text. Option + COMMAND + C
Paste the copied text format to selected text. Option + COMMAND + V

Inserting

To do this Press
Insert a line break without starting a new paragraph. Shift + Return
Insert a line break. Shift + Return
Insert the current date. COMMAND + D
Insert the current date and time. COMMAND + Shift + D
Insert or edit a link. COMMAND + K

Deleting

To do this Press
Delete character to the left of cursor. Delete
Delete character to the right of the cursor. fn + Delete
Delete one word to the left. Option + Delete
Delete one word to the right. fn + Option +Delete

Moving the Cursor

To do this Press
Move one character to the left. Left Arrow
Move one character to the right. Right Arrow
Move one word to the left. Option +Left Arrow
Move up a line. Up Arrow
Move down a line. Down Arrow
Move to the beginning of the line. COMMAND + Left Arrow
Move to the end of the line. COMMAND + Right Arrow
Move to the beginning of the word to the left. Option + Left Arrow
Move to the ending of the word to the right. Option + Right Arrow
Go to next paragraph. COMMAND + Up Arrow
Go to previous paragraph. COMMAND + Down Arrow
Scroll up in the current page. Page Up
Scroll down in the current page. Page Down
Go to the top of the page without moving cursor. HOME
Go to the bottom of the page without moving cursor. END
Go to the next paragraph. Option + Up Arrow
Go to the previous paragraph. Option + Down Arrow

Formatting Tables

To do this Press
Create a table. Tab
Create another column in a table with a single row. Tab

Create another row when at the end cell of a table.

NOTE Press Return a second time to finish the table.

Return
Create a column to the right of the current column in a table. COMMAND + Option+ R
Create a column to the left of the current column in a table. COMMAND + Option + E
Create a row below this one in a table. COMMAND + Return
Create another paragraph in the same cell in a table. Option + Return

Search

To do this Press
Search on the Page. COMMAND + F
Search all notebooks. COMMAND + Option + F

Navigating Within a Notebook

To do this Press
Switch between sections in a notebook. Option + Tab
Switch between pages in a section.
  1. Start with the cursor within a page, then press Control + Tab.
  2. The focus will move to Add Page, then press Tab to shift the focus to your pages.
  3. Press Up or Down arrow to select the previous or next page in your section.
Move the current paragraph or several selected paragraphs up. COMMAND + Shift + Up Arrow
Move the current paragraph or several selected paragraphs down. COMMAND + Shift + Down Arrow
Move the current paragraph or several selected paragraphs left (decreasing the indent). COMMAND + Shift + Left Arrow

Advanced Cursor Navigation

To do this Press
Move the insertion point up in the current page, or expand the page up. COMMAND + Option + Up Arrow
Move the insertion point down in the current page, or expand the page down. COMMAND + Option + Down Arrow
Move the insertion point left in the current page, or expand the page to the left. COMMAND + Option + Left Arrow
Move the insertion point right in the current page, or expand the page to the right. COMMAND + Option + Right Arrow
Move the current paragraph or several selected paragraphs up. COMMAND + Control + Up Arrow
Move the current paragraph or several selected paragraphs down. COMMAND + Control + Down Arrow

Selecting Notes and Objects

To do this Press
Move the current paragraph or several selected paragraphs up. COMMAND + Shift + Up Arrow
Move the current paragraph or several selected paragraphs down. COMMAND + Shift + Down Arrow
Move the current paragraph or several selected paragraphs left (decreasing the indent). COMMAND + Shift + Left Arrow
Move the current paragraph or several selected paragraphs right (increasing the indent). COMMAND + Shift + Right Arrow

Other Commands

To do this Press
Go the place where you can open other notebooks or create new ones. COMMAND + O
View the list of your open notebooks. Control + G
Create a new notebook page. COMMAND + N
Create a new section. COMMAND + T
Open the OneNote preferences. COMMAND + , (Comma)
Move page to another location. COMMAND + Shift + M
Copy page to another location. COMMAND + Shift + C
Move/Copy page again to last selected section. Option + COMMAND + T
 
 
Applies to:
OneNote for Mac