To help you manage your notes, Microsoft Office OneNote 2003 lets you search for text in your notes. You can search your entire notebook or only specific folders and sections. When you perform a search, OneNote displays the number of search results, and lets you view each page where the text appears. In addition,
you can open the Page List task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.),
which lists
pages that contain the text that you searched for. You can sort this list in several ways, and you can quickly open a specific page by clicking the title of the page in the list.
When you enter the text that you want to find during a search, consider the following tips:
Use quotation marks to find an exact phrase
To search for an exact phrase, enclose the phrase in quotation marks. For example, if you type
"Frank Lee" and you have notes that include the names Frank Miller, Lee Oliver, and Frank Lee, OneNote finds only those notes that include the exact phrase
Frank Lee. It does not find notes that include Frank Miller or Lee Oliver.Use spaces to find words in the same paragraph
To search for multiple words that are not part of the same phrase, but appear in the same paragraph, separate each word with a space. Do not enclose the words in quotation marks. For example, if you type Frank Lee without quotation marks, OneNote finds paragraphs where both Frank and Lee occur, regardless of order. You can achieve the same result by typing NEAR between each word, such as Frank NEAR Lee.Use "AND" to find pages that include multiple words
To search for only those notes that contain multiple words, type AND between each word. For example, if you type Frank AND Lee AND Oliver, OneNote finds notes that contain all three of those words, regardless of order.Use "OR" to find pages that include any word
To search for notes that contain any of several words, type OR between each word. For example, if you type Frank OR Lee OR Oliver, OneNote finds notes that contain any of those three words.Use uppercase and lowercase letters interchangeably
With the exception of AND,
OR, and NEAR,
search is not case
sensitive. For example, if you type
Monday,
OneNote finds notes that contain both monday and Monday.Use "audio recording started" or "video recording started" to find audio or video notes
When you record audio or video notes, OneNote automatically inserts the text "Audio recording started" or "Video recording started," depending on the type of recording. To search for audio notes, type
audio recording started. To search for video notes, type video recording started.Note Typing audio recording started also finds audio recordings that you imported from a Pocket PC or Microsoft Smartphone.
Use only the first few letters of a word to expand your search results
If you type the first few letters of a word, OneNote finds words that contain that portion of the word. For example, if you type Tim and you have notes that include the word time,
OneNote finds notes that contain both Tim and time. To avoid this, use quotation marks to search for an exact word or phrase.
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