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Introducing Microsoft Office OneNote 2003
 

Welcome to Microsoft® Office OneNote™ 2003, the Microsoft Office System note-taking and management program. Use OneNote to capture your thoughts and ideas in an electronic notebook, where you can easily retrieve them.

For example, use OneNote to:

  • Take notes in a meeting.
  • Write thoughts down quickly.
  • Gather research material.
  • Take notes at a lecture.

Capture your thoughts

Type or write anywhere on the page. Draw diagrams and pictures. Copy and paste information from the Web or other documents. You can even record audio notes.

Type with a keyboard or write with a tablet pen

OneNote is useful if you use it on your desktop or laptop computer, where you type notes at a keyboard. It's also useful if you run it on your Tablet PC computer, where you can write your notes in handwriting.

Your notes — in handwriting or typewritten text — are stored electronically, where you can perform full-text search across them and organize them as you please. Whether you use OneNote on a desktop, laptop, or Tablet PC, you can augment typewritten notes with drawings or diagrams that you draw with a mouse, stylus, or tablet pen.

Keep information on hand

You can be as organized or as haphazard as you like with your pages of notes. If you like to organize information by storing it in separate categories, you can create several sections and folders, each with its own purpose. If you have a more freeform style, OneNote has several other features that make it easy for you to find your notes regardless of how they are organized.

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Powerful search   Use the Find box as you would a search engine on the World Wide Web. In addition to searching by keyword, you can search your notes by how recently you wrote them, and you can vary the scope of your search if you don't want to search your whole notebook.

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Note flags   Use note flags to make your notes easy to find and follow up on. Flags can indicate that an item is on your To Do list or is important. You can flag an item with a box that you check off to indicate that the item is taken care of, or you can flag an item with shapes, text color, or highlighting so that the item stands out visually. You can summarize all flagged notes across all the sections you have open for a complete list of everything that's important to you. You can also customize the flags to make them meaningful for the way you want to retrieve or view your information.

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Side notes always available   When you use the OneNote icon in the notification area, at the far right of the taskbar in Microsoft Windows®, you have a small OneNote window that you can keep on top of other windows for quick, easy access. Everything you write or copy into this window is stored in the Side Notes section of your notebook.

Save automatically

Like a paper notebook, your electronic notebook always stores what you put in it. You can even store your notes on a Web site or file share. When you close OneNote, your latest notes are saved automatically. OneNote also saves your work continuously while you have sections open. In fact, there is no "save" command.

Linked audio

Use your computer's built-in microphone to record audio while you take notes. OneNote keeps track of what you write while you record, so you have audio context for your notes. Just click the audio icon for a note to play back the part of the recording that's associated with the note.

Share your notes with others

With OneNote, it's easy to capture your own thoughts, but it's also easy to share your notes with others.

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Send notes as e-mail messages   If you are using Microsoft Office Outlook® 2003, you can send one or more pages of notes as an e-mail message, directly from your notebook. Your notes are the body of the message and, optionally, included as an attachment to the message.

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Create tasks in Outlook   Assign an Outlook task, directly inside of OneNote. When combined with the note flags feature, this is a quick way to turn your notes into action items, even for users of Outlook who do not have OneNote installed.

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Post notes to a shared location   Publish your notes to a folder on a network or to a document library on a Microsoft Windows SharePoint™ Services site. You can publish notes either in the OneNote file format, so that others can add your pages to their notebook, or as Web pages, so that your notes can be viewed in a Web browser.

Work with Office 2003 programs

As a Microsoft Office System program, OneNote makes it easy to reuse your notes or use your notes as the basis of finished Office documents.

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Send messages or assign tasks   When you send e-mail messages from OneNote, OneNote uses your Outlook mail service to send the message. A copy of the message is stored in your Sent Items folder in Outlook. You can also assign Outlook tasks directly from within OneNote.

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Reuse notes in Office documents   You can copy and paste between any Office program and OneNote. OneNote has a Paste Options button Button image that enables you to control the formatting of content that you paste from another program. When you copy content from a Web page, OneNote automatically includes the Web address of the source when you paste the content on a page in OneNote.

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Integrate shared workspaces for collaborative notebooks   OneNote includes the Shared Workspace task pane, so that if you open notes stored in a document library on a Windows SharePoint Services site, you can see a list of workspace members, as well as other workspace data, all within OneNote.
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