Microsoft Office OneNote 2007 version comparison

The tables below introduce you to the new features of Office OneNote 2007. They also show you which features, initially included in Microsoft Office OneNote 2003, have been improved. Office OneNote 2007 has many new features that will help you and your teams improve your productivity and effectiveness.

• Gathering notes and information

• Organizing and managing notes and information

• Finding information quickly

• Sharing information and working with others

• Integrating with business processes and applications

Gathering notes and information

KEY:
= Feature Included = Improved in Office OneNote 2007  = New in Office OneNote 2007

Feature	OneNote 2003	Office OneNote 2007
Printing information into OneNote Using the Office OneNote 2007 print driver, you can print any file to a page in your OneNote notebook, just as you would to a printer. Information printed to OneNote is saved as an image and can be conveniently annotated and searched.
OneNote Mobile Office OneNote 2007 supports two-way synchronization with Windows Mobile–powered Pocket PCs and Smartphones. Capture photos, voice recordings, and more on your mobile device and transfer it to OneNote, and vice versa.
Send to OneNote from Windows Internet Explorer Easily export Web pages from Internet Explorer to Office OneNote 2007 with the click of a button.
OneNote introductory guide Get an overview of the basics and see sample notebook content so that you can quickly get up to speed on OneNote.
Notebook templates Office OneNote 2007 and the templates section of Microsoft Office Online include a variety of templates for creating notebooks for specific uses, including class work, projects, or gathering customer information.
Embedding files into OneNote Drag any file from Microsoft Windows onto an Office OneNote 2007 page. Embedded files help you keep all documents and files related to a project or paper in one place for easy access.
Tables Make your own tables in OneNote by simply pressing the Tab key and the Enter key to create columns and rows. You can also paste a table from the Web or another Microsoft Office system application, such as Microsoft Office Excel.
Drawing tools Express ideas visually by creating simple drawings using the Office OneNote 2007 collection of drawing tools. Easily manipulate shapes with a mouse and keyboard — no pen input device is required.
Calculator Easily calculate mathematical expressions on a notebook page.
Inking/Tablet PC support The Office OneNote 2007 next-generation ink parser provides better handwriting recognition and ink-to-text conversion.
Side notes Gather information from the Web or documents — even when Office OneNote 2007 isn’t open on your computer. By opening a small OneNote window from the OneNote icon in the system tray, you can save information to your notebook to work with later.

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Organizing and managing notes and information

KEY:
= Feature Included = Improved in Office OneNote 2007  = New in Office OneNote 2007

Feature	OneNote 2003	Office OneNote 2007
Navigation pane Easily view and arrange your notes in Office OneNote 2007 with the new navigation pane (similar to that of Microsoft Office Outlook 2007). Expand the pane to show more detail in your notebook so it’s easy to jump to a particular section.
Drag-and-drop organization Reorganize your notebooks and the sections and pages within them with easy drag-and-drop capabilities. For example, move a page from one section to another by clicking the page tab and dragging it to the new location.
Support for multiple computers If you regularly use two computers (such as a desktop computer and a portable computer), easily synchronize the changes you make to your notebooks when you are online, even if the changes were made while offline.
Store notebooks on a USB device Office OneNote 2007 enables you to store your notebooks on a USB device so you can easily take your notes with you.
Support for multiple notebooks Stay in control of your information by creating multiple notebooks. This gives you the flexibility to share some notebooks and keep others for personal use only. Notebooks can be stored anywhere you keep other files — for example, on your computer, a SharePoint site, or a network file share.
Task synchronization with Outlook Create a task in Office OneNote 2007 and the task is automatically added to your task list in the 2003 and 2007 versions of Outlook. From Outlook, the task can be changed or updated, and these changes will automatically be synchronized with the original task in Office OneNote 2007.
Send e-mail messages directly to Office OneNote 2007 from Office Outlook 2007 Send an e-mail message from Office Outlook 2007 to Office OneNote 2007 to group the message with relevant notes or to take further notes about it.
Link notes with Office Outlook 2007 contacts or calendar information Associate your Office OneNote 2007 notes with an Office Outlook 2007 contact or calendar event by easily creating a link between the contact or event in Outlook 2007 and notes about the contact or event in OneNote 2007.
Note tags Mark important ideas or action items in your notes with tags so that you can easily find and refer to them later. Customize tags to indicate the significance of a note.
Create hyperlinks and linked pages Easily create a new page on a topic, and a hyperlink to that page within your notebook. Linked pages enable you to create a Web of information within your notebooks, similar to a Wiki — so you can easily add and edit information as necessary. You can also create links on your notebook pages to easily jump between pages, sections, notebooks, and even to any Web site or document on your computer or a network file share.
Full page view Expand a page of notes to fill the entire screen to make it easier to see and work with information on the page.
Lasso tool Easily move portions of your notes with the lasso tool. Draw an outline around content and copy and paste or drag that content to a new location.
Export content to other Microsoft Office system programs Easily transfer content from your Office OneNote 2007 notes to other Microsoft Office system programs using the Send To command on the File menu.

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Finding information quickly

KEY:
= Feature Included = Improved in Office OneNote 2007  = New in Office OneNote 2007

Feature	OneNote 2003	Office OneNote 2007
Instant Search and integration with Windows Desktop Search Quickly find the information you need. Office OneNote 2007 Instant Search takes advantage of the Windows Desktop Search 3.0 technology, which is built into Windows Vista and also available through a free download, and indexes the content of your notebooks in the background to speed the return of your search results. When you initiate a search outside of Office OneNote 2007 using Windows Desktop Search, content in your OneNote 2007 notebooks will also be included in the search.
OCR search Find text in pictures and scanned documents when you search for keywords in your notebooks. The Office OneNote 2007 optical character recognition (OCR) search engine expands your searches to images, scanned documents, and more.
Audio and video search Search for and find spoken words within audio and video recordings just as you would search for text. Sophisticated speech recognition tools recognize spoken words in audio recordings and display matches in the search results window.

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Sharing information and working with others

KEY:
= Feature Included = Improved in Office OneNote 2007  = New in Office OneNote 2007

Feature	OneNote 2003	Office OneNote 2007
Shared notebooks Simplify team collaboration by using an Office OneNote 2007 shared notebook stored on a Windows SharePoint Services site (or any network file server). Using shared notebooks, multiple people can work in the same notebook at the same time, or at different times, from different locations.
Easy setup A simple wizard helps you easily create shared notebooks and invite others to your notebook with an automatically generated e-mail message containing a link to the notebook location.
No write-locks Even if someone else is editing the same part of the shared notebook page at the same time, you won’t be locked out of a shared notebook. Office OneNote 2007 manages simultaneous changes so that everyone has access at the same time.
Automatic merge Office OneNote 2007 combines and updates your changes with everyone else's automatically. The latest information is always available to everyone.
Smooth online/offline access to shared notebooks Eliminate check-in and check-out confusion when teams access shared information. While working offline, Office OneNote 2007 saves changes being made to a locally cached copy of the notebook. When the network becomes available, any changes that were made are synchronized in the background with the master copy on the server. Office OneNote 2007 also updates the user’s local copy with any changes other team members have made to the master copy on the server.
Host shared notebooks in SharePoint document libraries Shared notebooks can be stored anywhere others can access it — in a shared folder on a user’s computer, a network file server share, or a SharePoint document library. When stored in a SharePoint document library, the notebook also has enhanced protection under the Windows SharePoint Services security policy. The content in the notebook can also be exposed to the Office SharePoint search index, enabling you to quickly and easily locate information stored in notebooks.
Live Sharing Sessions Share a page or an entire section of notes with others in real time. Using peer-to-peer technology, teams can conduct meetings using the same page of notes as a digital whiteboard. Live Sharing Sessions can also be used to broadcast information without giving others the ability to edit the notes being shared.
Save notes as a OneNote package Save information in Office OneNote 2007 — from a single page to an entire notebook, including all document, audio, video, and other files attached to pages — as a single, compressed file package. Open the file to restore the notes to their original form.
Send notes to your blog site Publish any portion of your notes to your blog site easily.

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Integrating with business processes and applications

KEY:
= Feature Included = Improved in Office OneNote 2007  = New in Office OneNote 2007

Feature	OneNote 2003	Office OneNote 2007
Full XML import/export Extend the capabilities of Office OneNote 2007 by using the OneNote import/export application programming interfaces (API) to import or export data from OneNote 2007 to line-of-business applications or from line-of-business applications to OneNote 2007. Any information in Office OneNote 2007 can be created programmatically using the import API and the OneNote expanded XML schema, or exported as XML. Information can be exported, manipulated, and re-imported to enable a broad range of integration possibilities.
Custom metadata on imported XML Create custom metadata on imported content that will be maintained as the user makes edits and included in the XML if the content is exported later. This enables you to tag parts of the OneNote content so it can be used to locate related content in external systems later, such as a customer name in a table on the OneNote page.
Custom Buttons Easily create code to enable custom buttons, such as a "Send to CRM" button, for launching external programs or actions, and to export or import Office OneNote 2007 data between OneNote 2007 and your business systems.

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