Welcome to OneNote Mobile 1.3

OneNote Mobile gives you instant access to your Microsoft OneNote 2010 notebooks on OneDrive. To get started, all you need is a Microsoft account.

Notebooks that you already have on OneDrive appear as soon as you sign in to the app using an iPhone, iPod Touch or iPad. If you don’t have notebooks, a new notebook called “Personal (Web)” is automatically created for you and you can start taking notes right away.

The free download can be used to sync up to 500 notes with your device. After this limit, you will no longer be able to edit notes and will be asked to upgrade.

In this article


Why do I need a Microsoft account?

A Microsoft account is an email address for signing in to Microsoft services, such as OneDrive. Because OneNote Mobile syncs notebooks to OneDrive, you must first sign in with a Microsoft account.

If you have any of the following accounts, you already have a Microsoft account that you can use to sign in to OneNote Mobile:

  • Hotmail (example@hotmail.com or example@live.com)
  • Your own email address that is registered as a Microsoft account
  • Messenger
  • OneDrive
  • MSN
  • Zune Pass
  • Xbox LIVE

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How do I sign up?

You can register any email address—such as a Gmail or Yahoo account—as a Microsoft account, or you can get a new hotmail.com or live.com email address. Both options are available on the sign up screen. Tap here and follow the instructions.

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What’s new in version 1.3?

We appreciate your feedback and we’re listening. This version has a new tabbed design, improvements to app performance, and updates including:

  • Available for iPad
  • Ability to view tables
  • Paid upgrade after 500 notes

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How do I use OneNote Mobile?

OneNote Mobile works with OneDrive to sync your notebooks to an iPhone, iPod Touch, or iPad. This means that any notebook that you want to access from your device must be located on OneDrive.

There are three ways to do this:

  • Create your notebooks on OneDrive using OneNote Online
  • Use OneNote 2010 on your Windows computer to share your notebooks to OneDrive
  • Sign in to OneNote Mobile and a new notebook called “Personal (Web)” is automatically created for you

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I have OneNote 2010 notebooks on my computer. How can I use them with OneNote Mobile?

On your Windows computer, do the following:

  1. Start OneNote 2010 and open the notebook that you want to use with OneNote Mobile.
  2. Click the Share tab.
  3. Click Share This Notebook.
  4. Under Share On, select Web. You will need to sign in to OneDrive if you haven’t already.
  5. Under Web Location, select the folder for the notebook.
  6. Click Share Notebook.

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I have notes in OneNote Mobile. How can I access them from my computer?

Notes taken with OneNote Mobile are automatically synced with your OneDrive account and can be accessed using the Web browser on your PC or Mac.

  1. From your computer, open www.OneDrive.com and sign in with your Microsoft account.
  2. Find the notebook you want and click to open it in OneNote Online. If you can’t find the notes you’re looking for, check the Personal (Web) notebook where unfiled notes are saved.

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I have one or more notebooks on OneDrive. Do I need to do anything else?

No. Just sign in to OneNote Mobile to sync with your OneDrive account. Your notebooks are immediately available in the app.

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I don’t yet have any notebooks. Can I still use OneNote Mobile?

Yes. Just sign in to OneNote Mobile and a notebook called “Personal (Web)” is automatically created for you on OneDrive.

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What are “Personal (Web)” and “Unfiled Notes”?

“Personal (Web)” is a special notebook that is automatically created when you first sign in to your OneDrive account. “Unfiled Notes” is a section in that notebook. OneNote uses both of these to properly sync your notes to OneDrive. For this reason, neither the “Personal (Web)” notebook nor its “Unfiled Notes” section should be deleted or renamed.

To move an unfiled note to a different notebook or section, use OneNote 2010 or OneNote Online on OneDrive.

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How do I file or move notes?

To organize notes, use either Microsoft OneNote 2010 on your Windows computer, or use OneNote Online in your Web browser on your PC or Mac to access your notes on OneDrive.

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How do I delete or create a new notebook or section?

To do this, use either Microsoft OneNote 2010 on your Windows computer or use OneNote Online in your Web browser on your PC or Mac to access your notes on OneDrive.

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How can I change the color of my notebooks and section?

To change the color of a notebook, on your Windows computer, do the following:

  1. In OneNote 2010, right-click the notebook’s icon on the Navigation Bar, and then click Properties.
  2. Under Color, click the Color drop-down menu, and then click the new color you want.
  3. Sync the notebook with OneDrive. The new notebook color will appear the next time you open the notebook from OneNote Mobile.

To change the color of a section, on your Windows computer, do the following:

  1. In OneNote 2010, right-click the section tab whose color you want to change, click Section Color, and then click the new color you want.
  2. Sync the notebook with OneDrive. The new section color will appear the next time you open its notebook from OneNote Mobile.

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Some items from my notebook are missing. What’s wrong?

Notebooks that are created on OneDrive using OneNote Online or on your computer using OneNote 2010 might include elements that will not display in OneNote Mobile.

These items include:

  • Text formatting
  • Clickable links
  • Audio and video clips
  • Numbered list
  • Tags (other than the “To Do” checkbox tag)
  • Embedded or inserted files and file printouts
  • Math equations
  • Ink drawings and handwriting

In addition, the following features are not yet available in OneNote Mobile:

  • Selecting a full page
  • Syncing with notebooks on SharePoint
  • Creating, deleting or renaming notebooks
  • Organizing sections or pages
  • Viewing or editing password protected notebooks
  • Editing tables

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Can I sync my notes using only Wi-Fi networks?

Yes. If you prefer not to use your data plan to sync notes, you can choose to sync only when a Wi-Fi network is available.

  1. On your device, tap iOS Settings button.
  2. Tap OneNote icon and then turn on Sync on Wi-Fi Only.

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Why don’t I see my shared notebooks?

Notebooks that others have shared with you on OneDrive are not automatically visible.

To view them, do the following:

  1. On the Notebooks tab, tap OneNote Mobile Settings button.
  2. Tap Notebook Settings and then turn on the shared notebooks that you want to see in OneNote Mobile.

If the notebook still doesn’t appear, ask the person who is sharing the notebook with you to sign in to OneDrive and make sure to share the folder that contains the notebook. If only the notebook is shared, it won’t appear on your device.

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How do I sync my notes with OneDrive?

Syncing automatically happens when you move between notes and sections. For example, if you type a new note and then tap backwards to the sections view, the new note syncs with OneDrive.

To sync all notes and sections, and any new notebooks on OneDrive, do the following:

  1. On the Notebooks tab, tap OneNote Mobile Settings button.
  2. Tap Sync Now.

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Why am I asked to upgrade?

The free download of OneNote Mobile can be used to sync up to 500 notes with your device. After this limit, you will no longer be able to edit notes and will be asked to upgrade. To upgrade, do the following:

  1. On the Notebooks tab, tap OneNote Mobile Settings button.
  2. Tap Upgrade.

Here are some ways to reduce the number of notes syncing to your device:

  • Delete notebooks or sections from OneDrive (except the “Personal (Web)” notebook and “Unfiled Notes” section)
  • Delete notes from your device
  • Sync fewer notebooks by turning them off in Notebook Settings

When you’re finished, tap OneNote Mobile Settings button, and tap Sync Now.

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Can’t find your answer?

Please visit the Microsoft Answers forum, where other users post about OneNote. The forum is monitored by the OneNote team, who regularly answers questions there.

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