Keyboard shortcuts for Microsoft Office OneNote 2007

This Help topic describes keyboard shortcuts for common tasks in Microsoft Office OneNote 2007. The keyboard shortcuts refer to the U.S. keyboard layout. Keys on other keyboard layouts may not correspond exactly to the keys on a U.S. keyboard.

For keyboard shortcuts in which you press two or more keys simultaneously, the keys are separated by a plus sign (+). For shortcuts in which you press one key immediately followed by another key, the keys are separated by a comma ( , ).

 Tip   To find a word or phrase in this topic, click Show All, press CTRL+F, type the word or phrase, and then press ENTER.

Online Help

ShowKeyboard shortcuts for using the Help window

The Help window provides access to all Office Help content. The Help window displays topics and other Help content.

In the Help window

To do this Press
Open the Help window. F1
Close the Help window ALT+F4
Switch between the Help window and the active program. ALT+TAB
Go back to the OneNote Help home page. ALT+HOME
Select the next item in the Help window. TAB
Select the previous item in the Help window. SHIFT+TAB
Perform the action for the selected item. ENTER
In the Browse OneNote Help section of the Help window, select the next or previous item, respectively. TAB or SHIFT+TAB
In the Browse OneNote Help section of the Help window, expand or collapse the selected item, respectively. ENTER
Select the next hidden text or hyperlink, including Show All or Hide All at the top of a topic. TAB
Select the previous hidden text or hyperlink. SHIFT+TAB
Perform the action for the selected Show All, Hide All, hidden text, or hyperlink. ENTER
Move back to the previous Help topic (Back button). ALT+LEFT ARROW or BACKSPACE
Move forward to the next Help topic (Forward button). ALT+RIGHT ARROW
Scroll small amounts up or down, respectively, within the currently displayed Help topic. UP ARROW or DOWN ARROW
Scroll larger amounts up or down, respectively, within the currently displayed Help topic. PAGE UP or PAGE DOWN
Change whether the Help window appears connected to (tiled) or separate from (untiled) the active program. ALT+U
Display a menu of commands for the Help window. This requires that the Help window have the active focus (click in the Help window). SHIFT+F10
Stop the last action (Stop button). ESC
Refresh the window (Refresh button). F5

Print the current Help topic.

 Note   If the cursor is not in the current Help topic, press F6 and then press CTRL+P.

CTRL+P
Change the connection state. F6, and then press DOWN ARROW
Type text in the Type words to search for box. F6, and then press DOWN ARROW
Switch among areas in the Help window; for example, switch between the toolbar, Type words to search for box, and Search list. F6
In a Table of Contents in tree view, select the next or previous item, respectively. UP ARROW or DOWN ARROW
In a Table of Contents in tree view, expand or collapse the selected item, respectively. LEFT ARROW or RIGHT ARROW

Microsoft Office basics

ShowDisplay and use windows

To do this Press
Switch to the next window. ALT+TAB
Switch to the previous window. ALT+SHIFT+TAB
Close the active window. CTRL+W or CTRL+F4

Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.

 Note   If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar and then pressing CTRL+TAB to move to the task pane.

F6
Move to a pane from another pane in the program window (counterclockwise direction). SHIFT+F6
When more than one window is open, switch to the next window. CTRL+F6
Switch to the previous window. CTRL+SHIFT+F6
When a document window is not maximized, perform the Size command (on the Control menu for the window). Press the arrow keys to resize the window, and when you finish, press ESC. CTRL+F8
Minimize a window to an icon (works for only some Microsoft Office programs). CTRL+F9
Maximize or restore a selected window. CTRL+F10
Copy a picture of the screen to the Clipboard. PRINT SCREEN
Copy a picture of the selected window to the Clipboard. ALT+PRINT SCREEN

ShowChange or resize the font

To do this Press
Change the font CTRL+SHIFT+F
Change the font size CTRL+SHIFT+P
Increase the font size of the selected text CTRL+SHIFT+>
Decrease the font size of the selected text CTRL+SHIFT+<

ShowMove around in text or cells

To do this Press
Move one character to the left. LEFT ARROW
Move one character to the right. RIGHT ARROW
Move one line up. UP ARROW
Move one line down. DOWN ARROW
Move one word to the left. CTRL+LEFT ARROW
Move one word to the right. CTRL+RIGHT ARROW
Move to the end of a line. END
Move to the beginning of a line. HOME
Move up one paragraph. CTRL+UP ARROW
Move down one paragraph. CTRL+DOWN ARROW
Move to the end of a text box. CTRL+END
Move to the beginning of a text box. CTRL+HOME
Repeat the last Find action. SHIFT+F4

ShowMove around in and work in tables

To do this Press
Move to the next cell. TAB
Move to the preceding cell. SHIFT+TAB
Move to the next row. DOWN ARROW
Move to the preceding row. UP ARROW
Start a new paragraph. ENTER
Add a new row at the bottom of the table. TAB at the end of the last row

ShowAccess and use task panes

To do this Press

Move to a task pane from another pane in the program window. (You may need to press F6 more than once.)

 Note   If pressing F6 doesn't display the task pane you want, try pressing ALT to place the focus on the menu bar and then pressing CTRL+TAB to move to the task pane.

F6
When a menu or toolbar is active, move to a task pane. (You may need to press CTRL+TAB more than once.) CTRL+TAB
When a task pane is active, select the next or previous option in the task pane. TAB or SHIFT+TAB
Display the full set of commands on the task pane menu. CTRL+DOWN ARROW
Move among choices on a selected submenu; move among certain options in a group of options in a dialog box. DOWN ARROW or UP ARROW
Open the selected menu, or perform the action assigned to the selected button. SPACEBAR or ENTER
Open a shortcut menu; open a drop-down menu for the selected gallery item. SHIFT+F10
When a menu or submenu is visible, select the first or last command, respectively, on the menu or submenu. HOME or END
Scroll up or down in the selected gallery list. PAGE UP or PAGE DOWN
Move to the top or bottom of the selected gallery list. CTRL+HOME or CTRL+END
Open the Research task pane. ALT+Click

ShowResize and move toolbars, menus, and task panes

  1. Press ALT to select the menu bar.
  2. Press CTRL+TAB repeatedly to select the toolbar or task pane that you want.
  3. Do one of the following:

ShowResize a toolbar

  1. On the toolbar, press CTRL+SPACEBAR to display the Toolbar Options menu.
  2. Click the Size command, and then press ENTER.
  3. Press the arrow keys to resize the toolbar. Press CTRL+ the arrow keys to resize 1 pixel at a time.

ShowMove a toolbar

  1. On the toolbar, press CTRL+SPACEBAR to display the Toolbar Options menu.
  2. Click the Move command, and then press ENTER.
  3. Press the arrow keys to position the toolbar. Press CTRL+ the arrow keys to move 1 pixel at a time. To undock the toolbar, press DOWN ARROW repeatedly. To dock the toolbar vertically on the left or right side, press LEFT ARROW or RIGHT ARROW, respectively, when the toolbar is all the way to the left or right side.

ShowResize a task pane

  1. In the task pane, press CTRL+SPACEBAR to display a menu of additional commands.
  2. Press the DOWN ARROW key to select the Size command, and then press ENTER.
  3. Press the arrow keys to resize the task pane. Use CTRL+ the arrow keys to resize 1 pixel at a time.

ShowMove a task pane

  1. In the task pane, press CTRL+SPACEBAR to display a menu of additional commands.
  2. Press the DOWN ARROW key to select the Move command, and then press ENTER.
  3. Press the arrow keys to position the task pane. Use CTRL+ the arrow keys to move 1 pixel at a time.
  1. When you finish moving or resizing, press ESC.

ShowUse dialog boxes

To do this Press
Move to the next option or option group. TAB
Move to the previous option or option group. SHIFT+TAB
Switch to the next tab in a dialog box. CTRL+TAB
Switch to the previous tab in a dialog box. CTRL+SHIFT+TAB
Move between options in an open drop-down list, or between options in a group of options. Arrow keys
Perform the action assigned to the selected button; select or clear the selected check box. SPACEBAR
Open the list if it is closed and move to that option in the list. First letter of an option in a drop-down list
Select an option; select or clear a check box. ALT+ the letter underlined in an option
Open a selected drop-down list. ALT+DOWN ARROW
Close a selected drop-down list; cancel a command and close a dialog box. ESC
Perform the action assigned to a default button in a dialog box. ENTER

ShowUse edit boxes within dialog boxes

An edit box is a blank in which you type or paste an entry, such as your user name or the path to a folder.

To do this Press
Move to the beginning of the entry. HOME
Move to the end of the entry. END
Move one character to the left or right. LEFT ARROW or RIGHT ARROW
Move one word to the left. CTRL+LEFT ARROW
Move one word to the right. CTRL+RIGHT ARROW
Select or cancel selection one character to the left. SHIFT+LEFT ARROW
Select or cancel selection one character to the right. SHIFT+RIGHT ARROW
Select or cancel selection one word to the left. CTRL+SHIFT+LEFT ARROW
Select or cancel selection one word to the right. CTRL+SHIFT+RIGHT ARROW
Select from the insertion point to the beginning of the entry. SHIFT+HOME
Select from the insertion point to the end of the entry. SHIFT+END

ShowUse the Open and Save As dialog boxes

To do this Press
Go to the previous folder. Button image ALT+1
Up One Level Button image button: Open the folder up one level above the open folder. ALT+2
Search the Web Button image button: Close the dialog box and open your Web search page ALT+3
Delete Button image button: Delete the selected folder or file. ALT+3
Create New Folder Button image button: Create a new folder. ALT+4
Views Button image button: Switch among available folder views. ALT+5
Tools button: Show the Tools menu. ALT+L
Display a shortcut menu for a selected item such as a folder or file. SHIFT+F10
Move between options or areas in the dialog box. TAB
Open the Look in list. F4 or ALT+I
Refresh the file list. F5

Taking and formatting notes

ShowTyping and editing notes

To do this Press
Open a new OneNote window. CTRL+M
Open a small OneNote window to create a side note. CTRL+SHIFT+M
Undo the last action. CTRL+Z
Redo the last action. CTRL+Y

Select all items on the current page.

 Note   Press CTRL+A more than once to increase the scope of the selection.

CTRL+A
Cut the selected text or item. CTRL+X
Copy the selected text or item to the Clipboard. CTRL+C
Paste the contents of the Clipboard. CTRL+V
Move to the beginning of the line. HOME
Move to the end of the line. END
Move one character to the left. LEFT ARROW
Move one character to the right. RIGHT ARROW
Move one word to the left. CTRL+LEFT ARROW
Move one word to the right. CTRL+RIGHT ARROW
Delete one character to the left. BACKSPACE
Delete one character to the right. DELETE
Delete one word to the left. CTRL+BACKSPACE
Delete one word to the right. CTRL+DELETE
Insert a line break. SHIFT+ENTER
Check spelling. F7

ShowFormatting notes

To do this Press
Highlight selected text. CTRL+SHIFT+H
Insert a hyperlink. CTRL+K

Open a hyperlink.

 Note   The cursor must be placed anywhere within the formatted hyperlink text.

ENTER
Apply or remove bold formatting from the selected text. CTRL+B
Apply or remove italic formatting from the selected text. CTRL+I
Apply or remove the underline from the selected text. CTRL+U
Apply or remove strikethrough from the selected text. CTRL+HYPHEN
Apply or remove superscript formatting from the selected text. CTRL+SHIFT+=
Apply or remove subscript formatting from the selected text. CTRL+=
Apply or remove bulleted list formatting from the selected paragraph. CTRL+PERIOD
Apply or remove numbered list formatting from the selected paragraph. CTRL+SLASH
Indent a paragraph from the left. ALT+SHIFT+RIGHT ARROW
Remove a paragraph indent from the left. ALT+SHIFT+LEFT ARROW
Right-align the selected paragraph. CTRL+R
Center the selected paragraph. CTRL+E
Left-align the selected paragraph. CTRL+L
Apply a font to the selected text. CTRL+SHIFT+F, UP ARROW or DOWN ARROW
Apply a font size to the selected text. CTRL+SHIFT+P, UP ARROW or DOWN ARROW
Open the Font task pane. CTRL+D

ShowAdding items to a page

To do this Press
Insert a document or file on the current page. ALT+I, F
Insert a document or file as a printout on the current page. ALT+I, O
Show or hide document printouts on the current page (when running OneNote in High Contrast mode) ALT+SHIFT+P
Insert a picture from a file. ALT+I, P, F
Insert a picture from a scanner or a camera. ALT+I, P, S

Insert a screen clipping.

 Note   The OneNote icon must be active in the notification area, at the far right of the Windows taskbar.

Windows logo key+S
Insert the current date. ALT+SHIFT+D
Insert the current date and time. ALT+SHIFT+F
Insert the current time. ALT+SHIFT+T
Insert a line break. SHIFT+ENTER

ShowSelecting notes and objects

To do this Press

Select all items on the current page.

 Note   Press CTRL+A more than once to increase the scope of the selection.

CTRL+A
Cancel the selected outline or page. ESC
Move the selected note or object up. ALT+SHIFT+UP ARROW
Move the selected note or object down. ALT+SHIFT+DOWN ARROW
Move the selected note or object left. ALT+SHIFT+LEFT ARROW
Move the selected note or object right. ALT+SHIFT+RIGHT ARROW
Select the current paragraph and its subordinate paragraphs. CTRL+SHIFT+HYPHEN
Add or remove space on the page. ALT+I, N, then press the UP ARROW or DOWN ARROW key, and then press ENTER
Delete the selected note or object. DELETE
Move to the beginning of the line. HOME
Move to the end of the line. END
Move one character to the left. LEFT ARROW
Move one character to the right. RIGHT ARROW
Go back to the last page visited. ALT+LEFT ARROW
Go forward to the next page visited. ALT+RIGHT ARROW

ShowTagging notes

To do this Press
Apply, mark, or clear the To Do tag. CTRL+1
Apply or clear the Important tag. CTRL+2
Apply or clear the Question tag. CTRL+3
Apply or clear the Remember for later tag. CTRL+4
Apply or clear the Definition tag. CTRL+5
Apply or clear a custom tag. CTRL+6
Apply or clear a custom tag. CTRL+7
Apply or clear a custom tag. CTRL+8
Apply or clear a custom tag. CTRL+9
Remove all note tags from the selected notes. CTRL+0

ShowUsing outlines

To do this Press
Show through Level 1. ALT+SHIFT+1
Expand to Level 2. ALT+SHIFT+2
Expand to Level 3. ALT+SHIFT+3
Expand to Level 4. ALT+SHIFT+4
Expand to Level 5. ALT+SHIFT+5
Expand to Level 6. ALT+SHIFT+6
Expand to Level 7. ALT+SHIFT+7
Expand to Level 8. ALT+SHIFT+8
Expand to Level 9. ALT+SHIFT+9
Expand all levels. ALT+SHIFT+0
Show body text for the selected heading. ALT+SHIFT+=
Hide body text for the selected heading. ALT+SHIFT+HYPHEN
Increase indent by one level. TAB
Decrease indent by one level. SHIFT+TAB

ShowSpecifying language settings

 Note   To change the writing direction for your notes, you must first enable right-to-left languages in the Microsoft Office 2007 Language Settings dialog box.

To do this Press
Set writing direction left to right. CTRL+LEFT SHIFT
Set writing direction right to left. CTRL+RIGHT SHIFT
Increase indent by one level in right-to-left text. TAB
Decrease indent by one level in right-to-left text. SHIFT+TAB

Organizing and managing your notebook

ShowWorking with pages and side notes

To do this Press
Enable or disable full page view. F11
Open a new OneNote window. CTRL+M
Open a small OneNote window to create a side note. CTRL+SHIFT+M
Print the current page. CTRL+P
Add a new page at the end of the selected section. CTRL+N
Add a new subpage to the current group of pages. CTRL+SHIFT+N

Select all items.

 Note   Press CTRL+A several times to increase the scope of the selection.

CTRL+A
Select the current page. CTRL+SHIFT+A
If the selected page is part of a group, press CTRL+A to select all of the pages in the group.
Increase the page tab size. CTRL+SHIFT+LEFT BRACKET
Decrease the page tab size. CTRL+SHIFT+RIGHT BRACKET
Move the selected page tab up. ALT+SHIFT+UP ARROW
Move the selected page tab down. ALT+SHIFT+DOWN ARROW
Move the insertion point to the page header. CTRL+T
Go to the first page in the currently visible set of page tabs. ALT+PAGE UP
Go to the last page in the currently visible set of page tabs. ALT+PAGE DOWN
Scroll up in the current page. PAGE UP
Scroll down in the current page. PAGE DOWN
Scroll to the top of the current page. CTRL+HOME
Scroll to the bottom of the current page. CTRL+END
Go to the next paragraph. CTRL+DOWN ARROW
Go to the previous paragraph. CTRL+UP ARROW
Move the insertion point up in the current page, or expand the page up. CTRL+ALT+UP ARROW
Move the insertion point down in the current page, or expand the page down. CTRL+ALT+DOWN ARROW
Move the insertion point left in the current page, or expand the page to the left. CTRL+ALT+LEFT ARROW
Move the insertion point right in the current page, or expand the page to the right. CTRL+ALT+RIGHT ARROW
Go to the next note container. ALT+DOWN ARROW
Go to the beginning of the line. HOME
Go to the end of the line. END
Move one character to the left. LEFT ARROW
Move one character to the right. RIGHT ARROW
Go back to the last page visited. ALT+LEFT ARROW
Go forward to the next page visited. ALT+RIGHT ARROW
Zoom in. ALT+CTRL+PLUS SIGN (on the numeric keypad)
–OR–
ALT+CTRL+SHIFT+PLUS SIGN
Zoom out. ALT+CTRL+MINUS SIGN (on the numeric keypad)
–OR–
ALT+CTRL+SHIFT+HYPHEN

Save changes.

 Note   While OneNote is running, your notes are automatically saved whenever you change them. Manually saving notes is not necessary.

CTRL+S

ShowWorking with notebooks and sections

To do this Press
Create a new notebook. ALT+N, N
Create a new section. ALT+N, S
Open a section. CTRL+O
Go to the next section. CTRL+TAB
Go to the previous section. CTRL+SHIFT+TAB
Go to the next page in the section. CTRL+PAGE DOWN
Go to the previous page in the section. CTRL+PAGE UP
Go to the first page in the section. ALT+HOME
Go to the last page in the section. ALT+END
Go to the first page in the currently visible set of page tabs. ALT+PAGE UP
Go to the last page of the currently visible set of page tabs. ALT+PAGE DOWN
Move the current section. ALT+F, R, V

ShowSearching notes

To do this Press
Move the insertion point to the Find box. CTRL+F
Change the search scope. CTRL+F, TAB, DOWN ARROW
While searching, move to the next search result. ENTER

Sharing notes

ShowSharing notes with other people

To do this Press
Send the selected pages in an e-mail message. CTRL+SHIFT+E
Start a live sharing session. ALT+S, L, S
Join a shared session. ALT+S, L, J
Leave a shared session. ALT+S, L, L

ShowSharing notes with other programs

To do this Press
Send the selected pages in an e-mail message. CTRL+SHIFT+E
Send the selected page to Microsoft Office Word 2007. ALT+F, D, W
Create an appointment in Microsoft Office Outlook 2007. ALT+SHIFT+A
Create a contact in Microsoft Office Outlook 2007. CTRL+SHIFT+C
Create a Today Outlook task from the currently selected note. CTRL+SHIFT+1
Create a Tomorrow Outlook task from the currently selected note. CTRL+SHIFT+2
Create a This Week Outlook task from the currently selected note. CTRL+SHIFT+3
Create a Next Week Outlook task from the currently selected note. CTRL+SHIFT+4
Create a No Date Outlook task from the currently selected note. CTRL+SHIFT+5
Open the Outlook Tasks menu. ALT+K
Open the selected Outlook task. CTRL+SHIFT+K
Mark the selected Outlook task as complete. CTRL+SHIFT+9
Delete the selected Outlook task. CTRL+SHIFT+0
Sync changes in the current shared notebook. SHIFT+F9
Sync changes in all shared notebooks. F9

Protecting notes

ShowPassword-protecting sections

To do this Press
Specify password protection options. ALT+F, S
Lock all password-protected sections. CTRL+ALT+L
Select the Enter Password box in the Password Protection dialog box. ALT+P
Select the Confirm Password box in the Password Protection dialog box. ALT+C
 
 
Applies to:
OneNote 2007