Keyboard shortcuts

This Help topic describes keyboard shortcuts for common tasks in Microsoft Office OneNote 2003. The keyboard shortcuts refer to the U.S. keyboard layout. Keys on other keyboard layouts may not correspond exactly to the keys on a U.S. keyboard.

For keyboard shortcuts in which you press two or more keys simultaneously, the keys are separated by a plus sign (+). For shortcuts in which you press one key immediately followed by another key, the keys are separated by a comma ( , ).

 Note   Some of the features or functionality described in this topic are available only if you have installed Microsoft Office OneNote 2003 Service Pack 1. To learn more about the service pack and how to download it, see Service pack features in OneNote 2003.

ShowTip

To find a word or phrase in this topic, click Show All, press CTRL+F, and then type the word or phrase.

Taking and formatting notes

ShowTyping and editing notes

To do this Press
Open a new OneNote window. CTRL+M
Open a small OneNote window to create a side note. CTRL+SHIFT+M
Undo the last action. CTRL+Z
Redo the last action. CTRL+Y

Select all items.

 Note   Press CTRL+A several times to increase the scope of the selection.

CTRL+A
Cut the selected text or item. CTRL+X
Copy the selected text or item to the Clipboard. CTRL+C
Paste the contents of the Clipboard. CTRL+V
Move to the beginning of the line. HOME
Turn overtype mode on or off. INSERT
Move to the end of the line. END
Move one character to the left. LEFT ARROW
Move one character to the right. RIGHT ARROW
Move one word to the left. CTRL+LEFT ARROW
Move one word to the right. CTRL+RIGHT ARROW
Delete one character to the left. BACKSPACE
Delete one character to the right. DELETE
Delete one word to the left. CTRL+BACKSPACE
Delete one word to the right. CTRL+DELETE
Insert a line break. SHIFT+ENTER

ShowFormatting notes

To do this Press
Apply or remove bold formatting from the selected text. CTRL+B
Apply or remove italic formatting from the selected text. CTRL+I
Apply or remove the underline from the selected text. CTRL+U
Apply or remove strikethrough from the selected text. CTRL+HYPHEN
Apply or remove superscript formatting from the selected text. CTRL+SHIFT+=
Apply or remove subscript formatting from the selected text. CTRL+=
Apply or remove bulleted list formatting from the selected paragraph. CTRL+SHIFT+L
Apply or remove numbered list formatting from the selected paragraph. CTRL+SHIFT+O
Indent a paragraph from the left. ALT+SHIFT+RIGHT ARROW
Remove a paragraph indent from the left. ALT+SHIFT+LEFT ARROW
Right-align the selected paragraph. CTRL+R
Center the selected paragraph. CTRL+E
Left-align the selected paragraph. CTRL+L
Apply a font to the selected text. CTRL+SHIFT+F, UP ARROW or DOWN ARROW
Apply a font size to the selected text. CTRL+SHIFT+P, UP ARROW or DOWN ARROW
Open the Font task pane (task pane: A window within an Office program that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.). CTRL+D

ShowAdding items to a page

To do this Press
Insert a document in the page. ALT+I, D
Insert a picture from a file. ALT+I, P, F
Insert a picture from a scanner or a camera. ALT+I, P, S

Insert a screen clipping.

 Note   The OneNote icon must be active in the notification area, at the far right of the Windows taskbar.

Windows logo key+S
Insert today's date. ALT+SHIFT+D
Insert the current date and time. ALT+SHIFT+F
Insert the current time. ALT+SHIFT+T

ShowSelecting notes and objects

To do this Press
Cancel the selected outline or page. ESC
Move the selected note or object up. ALT+SHIFT+UP ARROW
Move the selected note or object down. ALT+SHIFT+DOWN ARROW
Move the selected note or object left. ALT+SHIFT+LEFT ARROW
Move the selected note or object right. ALT+SHIFT+RIGHT ARROW
Select the current paragraph and its subordinate paragraphs. CTRL+SHIFT+HYPHEN
Add or remove space on the page. ALT+I, N, ENTER
Delete the selected note or object. DELETE
Permanently delete the selected page or pages. SHIFT+DELETE
Move to the beginning of the line. HOME
Move to the end of the line. END
Move one character to the left. LEFT ARROW
Move one character to the right. RIGHT ARROW
Go back to the last page visited. ALT+LEFT ARROW
Go forward to the next page visited. ALT+RIGHT ARROW

ShowFlagging notes

To do this Press
Apply, mark, or clear the To Do flag. CTRL+1
Apply or clear the Important flag. CTRL+2
Apply or clear the Question flag. CTRL+3
Apply or clear the Remember for later flag. CTRL+4
Apply or clear the Definition flag. CTRL+5
Apply or clear a custom flag. CTRL+6
Apply or clear a custom flag. CTRL+7
Apply or clear a custom flag. CTRL+8
Apply or clear a custom flag. CTRL+9
Remove all note flags from the selected notes. CTRL+0

ShowUsing outlines

To do this Press
Show through Level 1. ALT+SHIFT+1
Expand to Level 2. ALT+SHIFT+2
Expand to Level 3. ALT+SHIFT+3
Expand to Level 4. ALT+SHIFT+4
Expand to Level 5. ALT+SHIFT+5
Expand to Level 6. ALT+SHIFT+6
Expand to Level 7. ALT+SHIFT+7
Expand to Level 8. ALT+SHIFT+8
Expand to Level 9. ALT+SHIFT+9
Expand all levels. ALT+SHIFT+0
Show body text for the selected heading. ALT+SHIFT+=
Hide body text for the selected heading. ALT+SHIFT+HYPHEN
Increase indent by one level. TAB
Decrease indent by one level. SHIFT+TAB
Make the selected notes body text. CTRL+SHIFT+0

ShowSpecifying language settings

 Note   To change the writing direction for your notes, you must first enable right-to-left languages in the Microsoft Office 2003 Language Settings dialog box.

To do this Press
Set writing direction left to right. CTRL+LEFT SHIFT
Set writing direction right to left. CTRL+RIGHT SHIFT
Increase indent by one level in right-to-left text. TAB
Decrease indent by one level in right-to-left text. SHIFT+TAB

Organizing and managing your notebook

ShowWorking with pages and side notes

To do this Press
Open a new OneNote window. CTRL+M
Open a small OneNote window to create a side note. CTRL+SHIFT+M
Print the current page. CTRL+P
Add a new page at the end of the selected section. CTRL+N
Add a new subpage to the current group of pages. CTRL+SHIFT+N

Select all items.

 Note   Press CTRL+A several times to increase the scope of the selection.

CTRL+A
Select the current page.

CTRL+SHIFT+A

If the selected page is part of a group, press CTRL+A to select all of the pages in the group.

Move the selected page tab up. ALT+SHIFT+UP ARROW
Move the selected page tab down. ALT+SHIFT+DOWN ARROW
Move the insertion point to or away from the page header. CTRL+T
Increase the size of the page header. CTRL+SHIFT+PERIOD
Reduce the size of the page header. CTRL+SHIFT+COMMA
Go to the first page in the currently visible set of page tabs. ALT+PAGE UP
Go to the last page in the currently visible set of page tabs. ALT+PAGE DOWN
Scroll up in the current page. PAGE UP
Scroll down in the current page. PAGE DOWN
Scroll to the top of the current page. CTRL+HOME
Scroll to the bottom of the current page. CTRL+END
Go to the next paragraph. CTRL+DOWN ARROW
Go to the previous paragraph. CTRL+UP ARROW
Move the insertion point up in the current page, or expand the page up. CTRL+ALT+UP ARROW
Move the insertion point down in the current page, or expand the page down. CTRL+ALT+DOWN ARROW
Move the insertion point left in the current page, or expand the page to the left. CTRL+ALT+LEFT ARROW
Move the insertion point right in the current page, or expand the page to the right. CTRL+ALT+RIGHT ARROW
Go to the next note container. ALT+DOWN ARROW
Go to the beginning of the line. HOME
Go to the end of the line. END
Move one character to the left. LEFT ARROW
Move one character to the right. RIGHT ARROW
Go back to the last page visited. ALT+LEFT ARROW
Go forward to the next page visited. ALT+RIGHT ARROW
Zoom in. ALT+CTRL+PLUS SIGN (on the numeric keypad)
–OR–
ALT+CTRL+SHIFT+PLUS SIGN
Zoom out. ALT+CTRL+MINUS SIGN (on the numeric keypad)
–OR–
ALT+CTRL+SHIFT+HYPHEN
Save changes. CTRL+S

ShowWorking with sections

To do this Press
Open a section. CTRL+O
Open a menu of folders and sections in your notebook. CTRL+SHIFT+G
Go to the next section. CTRL+TAB
Go to the previous section. CTRL+SHIFT+TAB
Go to the next page in the section. CTRL+PAGE DOWN
Go to the previous page in the section. CTRL+PAGE UP
Go to the first page in the section. ALT+HOME
Go to the last page in the section. ALT+END
Go to the first page in the currently visible set of page tabs. ALT+PAGE UP
Go to the last page of the currently visible set of page tabs. ALT+PAGE DOWN
Move the current section. ALT+F, R, V

ShowFinding notes

To do this Press
Move the insertion point to the Find box. CTRL+F
While searching, move to the next search result. ENTER

Sharing notes

ShowSharing notes with other people

To do this Press
Send the current page of notes in an e-mail message. CTRL+SHIFT+E
Start a shared session. ALT+T, N, S
Join a shared session. ALT+T, N, J
Leave a shared session. ALT+T, N, L

ShowSharing notes with other programs and devices

To do this Press
Send the current page of notes in an e-mail message. CTRL+SHIFT+E
Create a task in Microsoft Office Outlook 2003. CTRL+SHIFT+K
Create an appointment in Office Outlook 2003. ALT+SHIFT+A
Create a contact in Office Outlook 2003. CTRL+SHIFT+C
Send the selected page to Microsoft Office Word 2003. ALT+F, D, W
Copy notes from a Pocket PC or Microsoft Smartphone. ALT+T, P, N
Enable notes to be copied automatically from a Pocket PC or Smartphone. ALT+T, P, A

Protecting notes

ShowPassword-protecting pages

To do this Press
Specify password protection options. ALT+F, S
Lock all password-protected pages. CTRL+ALT+L
Select the Enter Password box in the Password Protection dialog box. ALT+P
Select the Confirm Password box in the Password Protection dialog box. ALT+C

Unlock the page for editing.

After pressing ALT+F, R, press L to select the Allow Others to Edit option.

ALT+F, R, L

Lock the page for editing.

After pressing ALT+F, R, press L to select the Allow Only Me to Edit option.

ALT+F, R, L

Using menus, toolbars, and task panes

ShowUsing menu bars and toolbars

Before you can move or resize a toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.), you must first select it.

ShowHow?

  1. To select the menu bar (menu bar: The horizontal bar below the title bar that contains the names of menus. A menu bar can be the built-in menu bar or a custom menu bar.), press ALT.
  2. To select a toolbar, press CTRL+TAB repeatedly.
  3. To display the Toolbar Options menu, press CTRL+SPACEBAR.
  4. To select the Move or Size command, press M or S.
To do this Press
Resize a toolbar. CTRL+arrow keys
Move a toolbar. CTRL+arrow keys
Undock a toolbar. DOWN ARROW (press repeatedly)
Dock a toolbar vertically on the left or right side. LEFT ARROW or RIGHT ARROW (press repeatedly)
Select the menu bar (menu bar: The horizontal bar below the title bar that contains the names of menus. A menu bar can be the built-in menu bar or a custom menu bar.), or close an open menu and submenu at the same time. ALT

Select a toolbar, after selecting the menu bar.

 Note   Press CTRL+TAB repeatedly to move the focus among the open toolbars, menu bars, and task panes.

CTRL+TAB
Select the next button or menu on the selected toolbar or menu bar. TAB
Select the previous button or menu on the selected toolbar or menu bar. SHIFT+TAB
Open the selected menu, or perform the action for the selected button or command. ENTER
Display the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.) for the selected item. SHIFT+F10
Display the title bar shortcut menu. ALT+SPACEBAR
Select the next command on the selected menu or submenu. DOWN ARROW
Select the previous command on the selected menu or submenu. UP ARROW
Select the menu to the left or, when a submenu is open, switch between the main menu and the submenu. LEFT ARROW
Select the menu to the right or, when a submenu is open, switch between the main menu and the submenu. RIGHT ARROW
Select the first command on the menu or submenu. HOME
Select the last command on the menu or submenu. END
Close an open menu or, when a submenu is open, close only the submenu. ESC
Open the selected menu. SHIFT+DOWN ARROW
Display the full set of commands on a shortened menu. CTRL+DOWN ARROW

 Note   You can use the keyboard to select any menu command on the menu bar. Press ALT to select the menu bar. Press the letter that is underlined in the menu name that contains the command you want.

ShowUsing task panes

Before you can move or resize a task pane, you must first select it.

ShowHow?

To do this Press
Resize a task pane. CTRL+arrow keys
Move a task pane. CTRL+arrow keys
Open the task pane or hide the current task pane. CTRL+F1
Move to a task pane from the program window. (You may need to press F6 more than once.) F6
Move between the Find box, the current task pane, and the current page. SHIFT+F6

Move to the task pane when a menu or toolbar is selected.

 Note   You may need to press CTRL+TAB more than once.

CTRL+TAB
Open the menu of task pane options. CTRL+SPACEBAR
Reverse the sequence of task panes you opened. ALT+LEFT ARROW
Repeat the sequence of task panes you opened. ALT+RIGHT ARROW
Close a menu if one is currently open, or go back to the current page. ESC
Select the next option in the selected task pane. TAB
Select the previous option in the selected task pane. SHIFT+TAB
Move to the previous option on a selected submenu; move between options in a group of options. UP ARROW
Move to the next option on a selected submenu; move between options in a group of options. DOWN ARROW
Open the selected menu, or perform the action assigned to the selected button. ENTER
Open a shortcut menu on a page; open a drop-down menu for the selected task pane item. SHIFT+F10
Select the first command on the selected menu or submenu. HOME
Select the last option on the selected menu or submenu. END
Move to the top of the selected task pane list. CTRL+HOME
Move to the bottom of the selected task pane list. CTRL+END

Using dialog boxes

ShowSelecting options in dialog boxes

To do this Press

Move to the current page from an open dialog box.

 Note   Not all dialog boxes support this behavior.

ALT+F6
Move to the next option. TAB
Move to the previous option. SHIFT+TAB
Move to the next tab in a dialog box. CTRL+TAB
Move to the previous tab in a dialog box. CTRL+SHIFT+TAB
Move between options in a list or group of options. Arrow keys
Perform the action assigned to the selected button, or select or clear the selected check box. SPACEBAR
Open a closed list and move to a specific option in the list. First letter of an option in a drop-down list
Select an option, or select or clear a check box. ALT+ the letter underlined in an option
Open the selected drop-down list. ALT+DOWN ARROW
Close the selected drop-down list or cancel a command, and then close the dialog box. ESC
Carry out the selected command. ENTER
Go to the previous folder. ALT+1
Open the folder one level up from the selected folder. ALT+2
Delete the selected folder or file. ALT+4
Create a new subfolder in the open folder. ALT+5
Switch between the Thumbnails, Tiles, Icons, List, Details, Properties, and Preview views. ALT+6
Display a shortcut menu for the selected folder or file. SHIFT+F10
Move between options or areas in a dialog box. TAB
Open the Look in or Save in list. F4
Update the folder and file list in the Open File, Open Folder, or Save As dialog box. F5

ShowUsing edit boxes within dialog boxes

An edit box is a field in which you can type or paste text, such as your user name or the path (path: The route that the operating system uses to locate a folder or file; for example, C:\House finances\March.doc.) to a folder.

To do this Press
Move to the beginning of the entry. HOME
Move to the end of the entry. END
Move one character to the left. LEFT ARROW
Move one character to the right. RIGHT ARROW
Move one word to the left. CTRL+LEFT ARROW
Move one word to the right. CTRL+RIGHT ARROW
Select or cancel the selection one character to the left. SHIFT+LEFT ARROW
Select or cancel the selection one character to the right. SHIFT+RIGHT ARROW
Select or cancel the selection one word to the left. CTRL+SHIFT+LEFT ARROW
Select or cancel the selection one word to the right. CTRL+SHIFT+RIGHT ARROW
Select from the insertion point to the beginning of the entry. SHIFT+HOME
Select from the insertion point to the end of the entry. SHIFT+END

Getting Help

ShowUsing the OneNote Help task pane

The OneNote Help task pane (task pane: A window within an Office program that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) provides access to all of the Help content for OneNote. The task pane is part of the active OneNote window.

To do this Press
Display the OneNote Help task pane. F1
Move between the OneNote Help task pane, the Find box, and the current page. F6
Select the next item in the OneNote Help task pane. TAB
Select the previous item in the OneNote Help task pane. SHIFT+TAB
Perform the action for the selected item. ENTER
In the table of contents and search results, select the next item. DOWN ARROW
In the table of contents and search results, select the previous item. UP ARROW
In the table of contents, expand the selected item. RIGHT ARROW
In the table of contents, collapse the selected item. LEFT ARROW
Move back to the previous task pane. ALT+LEFT ARROW
Move forward to the next task pane. ALT+RIGHT ARROW
Open the menu of task pane options. CTRL+SPACEBAR
Close or reopen a task pane. CTRL+F1

ShowUsing the Help window

The Help window displays topics and other Help content, and appears as a window next to, but separate from, the active program.

To do this Press
Select the next hyperlink. TAB
Select the previous hyperlink. SHIFT+TAB
Perform the action for the selected hyperlink. ENTER
Move back to the previous Help topic. ALT+LEFT ARROW
Move forward to the next Help topic. ALT+RIGHT ARROW
Print the current Help topic. CTRL+P
Scroll up, one line at a time, within the current Help topic. UP ARROW
Scroll down, one line at a time, within the current Help topic. DOWN ARROW
Scroll up, one page at a time, within the current Help topic. PAGE UP
Scroll down, one page at a time, within the current Help topic. PAGE DOWN
Change whether the Microsoft Office OneNote Help window appears next to (tiled) or on top of (untiled) the OneNote program window. ALT+U
Display a menu of commands for the Help window. This requires that the Help window have active focus (click an item in the Microsoft Office OneNote Help window). SHIFT+F10

ShowTyping a search question

  1. Select the Type a question for help box.

ShowHow?

  1. Press ALT to select the menu bar (menu bar: The horizontal bar below the title bar that contains the names of menus. A menu bar can be the built-in menu bar or a custom menu bar.).
  2. Press TAB repeatedly until the insertion point appears in the Type a question for help box.
  1. Type your question.
  2. Press ENTER.
 
 
Applies to:
OneNote 2003