Insert a document or file into notes as a printout

When you want to insert information from other files on your computer without attaching or linking to the files, you can insert a picture or "printout" of the information by using the Microsoft Office OneNote 2007 printer driver.

Instead of actually printing the file onto paper, the printer driver sends the printout to your notebook electronically. Once it is placed on the page, you can annotate a printout with additional notes by typing or writing over it. You can also position the printout anywhere on a page and you can copy text from the printout and paste it anywhere in your notes for editing.

What do you want to do?


Insert a document or file as a printout

  1. On the Insert menu, click Files as Printouts.
  2. In the Choose Document to Insert dialog box, navigate to the location of the file that you want to insert, and then click to select it. (To select multiple files, hold down the CTRL key while you select the files.)
  3. Depending on the type of file you are inserting, OneNote will attempt to launch the source program for the file and then print its contents directly to the current notebook page as a picture.

 Note   If you are trying to insert a document that is password-protected, you must enter the correct password before the document can be inserted into OneNote.

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Reposition a file printout on the page

By default, each page of an inserted document or file is placed in your notes as a separate picture. You can move inserted printout pictures wherever you want them.

  1. Select the picture by moving the pointer over it and then clicking the dashed blue border or the picture handle alongside the picture.
  2. Click and drag the picture to a new location.

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Copy text from a file printout

Unlike most programs, OneNote allows you to copy text from an inserted file printout and paste it elsewhere for editing.

  1. Right-click the printout image, and then do one of the following:
    • Click Copy Text from this Page of the Printout to copy the text from only the currently selected printout picture.
    • Click Copy Text from All the Pages of the Printout to copy the text from all of the pages of an inserted printout picture.
  2. Navigate to the page in your notebook (or to another program) where you want to paste the text, and then press CTRL+V to paste the copied text.

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Applies to:
OneNote 2007