Distribute notes to other people

Whether you are often the designated note-taker in your group, or you need to share information in your notebook only occasionally, with Microsoft Office OneNote 2007 you can easily make copies of your notes available to other people.

What do you want to do?


Send selected notes in an e-mail message

If you have Microsoft Office Outlook 2007 installed on your computer, you can send copies of your notes in an e-mail message. The selected notes are copied into the body of the message. A file is also attached to the message and can be viewed in a standard Web browser by recipients who don't have Office OneNote 2007 installed.

  1. Select the pages that you want to send.
    • To select more than one page, hold down SHIFT or CTRL while you click the page tabs you want.
    • To select a page and its subpages, click its page tab, and then double-click one of the pages in the page group.
  2. On the Standard toolbar, click E-mail.
  3. In the new e-mail envelope that opens, type the appropriate information in the To, Cc, Bcc (if available), and Subject boxes.
  4. If you want to include a message that is separate from the page of notes, type your message in the Introduction box.
  5. Click Send a Copy.

 Notes 

  • To cancel sending notes, click E-mail on the Standard toolbar again.
  • Office OneNote 2007 does not automatically include linked audio or video recordings when you send pages in e-mail messages. To include linked audio or video recordings, do the following:
    1. On the Tools menu, click Options.
    2. in the Options dialog box, in the Category list, click Sending E-mail.
    3. Under Attach a copy of the original notes as a OneNote file, select the Attach a copy of the original notes as a OneNote file check box, and then click Include embedded files such as recordings or documents inside the OneNote package file.

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Publish selected notes to a shared location

Publishing a copy of your notes to a shared location is another way to make them available to other OneNote users, as well as to people who do not have OneNote installed on their computers.

  1. Select the pages that you want to publish.
    • To select more than one page, hold down SHIFT or CTRL while you click the page tabs you want.
    • To select a page and its subpages, double-click the page tab of one of the pages in the page group.
  2. On the File menu, click Publish Pages.
  3. In the Publish dialog box, browse to the location where you want to publish your notes.
  4. In the File name box, type a name.
  5. In the Save as type list, do one of the following:
    • To publish your notes so that they can be read by anyone who is using a standard Web browser, click Single File Web Page (*.mht).
    • To publish your notes in OneNote format for other OneNote users, click OneNote Sections (*.one) or OneNote Single File Package (*.onepkg).
    • To publish your notes as a Microsoft Office Word file, click Microsoft Office Word Document (*.doc) or Microsoft Office Word XML Document (*.docx).
  6. From the Page range options, choose whether you want to include only the Selected Page(s), all pages in the Current Section, or all pages and sections in the Current Notebook.
  7. Click Publish.

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Publish selected notes to a blog

If you maintain a weblog (blog), you can publish your notes as new blog entries from OneNote to your Web site.

 Note   This feature is available only if you have both Office OneNote 2007 and Office Word 2007 installed on the same computer.

  1. On the current page, select any part of your notes that you want to publish as a blog entry by doing one of the following:
    • To select only a part of your notes, drag the pointer over the text and images you want.
    • To select notes in specific note containers on the current page, hold down CTRL while you click the note containers you want.
    • To select a single page of notes, click its page tab.
    • To select more than one page of notes, hold down SHIFT or CTRL while you click the page tabs for the notes pages you want.
    • To select a page and its subpages, click its page tab, and then double-click one of the pages in the page group.
  2. On the File menu, point to Send To, and then click Blog.
  3. You may be asked to register a blog account if you have not yet done so in Office Word 2007. If the Register a Blog Account dialog box appears, do one of the following:
    • To specify your blogging provider, click Register Now, and then follow the steps in the wizard.
    • To skip configuration and create the blog page, click Register Later.
  4. In the Word document that is created, click Publish to send your notes to your registered blog site.

 Note   If you click Publish without having completed the blog configuration wizard, you will not be able to publish your blog post. However, you can still save the blog post as a Word document and then publish the file at a later time, after you have configured your account.

For more information about blogging features, see Help with blogging in Word.

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Applies to:
OneNote 2007