Create hyperlinks to pages, sections, and notebooks

In your notes, you can create hyperlinks that point to the pages and sections in any Microsoft Office OneNote 2007 notebook. This is useful whenever you want to create the following:

  • Tables of contents with hyperlinks that point to other pages in the current notebook section or other parts of the same page
  • Shortcuts to frequently used notes
  • Inline text definitions that point to more detailed definitions or explanations elsewhere in your notebook
What do you want to do?


Create a table of contents

  1. Create or open the notebook section for which you want to create a table of contents.
  2. Press CTRL+N to create a new page in the current section, and then type Table of Contents in the title area.
  3. In the list of page tabs, drag the Table of Contents page tab to the top position so that it appears first in the list.
  4. In the list of page tabs, right-click the first page tab under the Table of Contents page, and then click Copy Hyperlink to this Page on the shortcut menu.
  5. On the toolbar, click the Back button to return to the Table of Contents page.
  6. On the Table of Contents page, place the cursor where you want the hyperlink to appear, and then press CTRL+V. OneNote pastes the name of the page as a hyperlink, which navigates to the page when clicked.
  7. Repeat steps 4 through 6 for the second, third, and subsequent pages in the list of page tabs, until your Table of Contents page contains hyperlinks to all of the pages in the current section.

 Tip   If you want to link to specific notes on a page, right-click the first line of text of the paragraph that you want to link to, click Copy Hyperlink to this Paragraph on the shortcut menu, and then paste the hyperlink into your list.

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Create shortcuts to frequently used notes

  1. Open all of the OneNote notebooks to whose sections you want to create hyperlinks.
    1. On the File menu, point to Open, and then click Notebook.
    2. In the Open Notebook dialog box, navigate to the folder the contains the notebook that you want to open, click the notebook name in the list, and then click Open.

 Note   Repeat steps 1 and 2 for each additional notebook you want to open.

  1. On the Navigation Bar, click Expand Navigation Bar to show the list of sections in all of your open notebooks.
  2. Navigate to the section in which you want to create the frequently-used notes list.
  3. Press CTRL+N to create a new page in the current section, and then type Frequently Used Notes into the title area.
  4. On the Navigation Bar, right-click any notebook section to which you want to create a link, and then click Copy Hyperlink to this Section on the shortcut menu.
  5. On the toolbar, click the Back button to return to the Frequently Used Notes page.
  6. On the Frequently Used Notes page, place the cursor where you want the hyperlink to appear, and then press CTRL+V. OneNote pastes the name of the section as a hyperlink, which navigates to the section when clicked.
  7. Repeat steps 5 through 7 for each of the other sections, until your Frequently Used Notes page contains hyperlinks to all of the notebook sections you frequently use.

 Tip   If you have a large number of OneNote notebooks on your computer, you may want to create a list of hyperlinks to frequently used notebooks instead of sections. To create a link to a notebook, right-click its name in the Navigation Bar, click Copy Hyperlink to this Notebook, and then paste the hyperlink into your list.

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Create inline definitions

  1. On any notes page, select a word or phrase from which you want to create a linked page.
  2. Right-click the selected word or phrase, and then click Create Linked Page. A page with that title will be created at the end of the current section and the selected word or phrase will be linked to it. Later, you can add or import detailed notes about the keyword or phrase from which it is linked.

 Note   You can also create linked pages from handwritten text by following the previous steps. However, the handwritten word or phrase will be automatically converted to typed text when the linked page is created.

 Tip   When you have finished creating all of the linked pages, you can move them to another location in your current notebook, such as their own reference section. Whenever you move pages and sections in the current notebook, OneNote automatically updates any hyperlinks to pages and sections that you have previously created.

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Applies to:
OneNote 2007