Backup and restore your notes

Microsoft Office OneNote 2007 automatically creates backup copies of your notes. Only sections that have changed since the last backup are backed up again. You can change how many backup copies are kept, how often they are created, and where they are stored. You can also manually back up your notes at any time and use backup files to restore your notes.

 Note   By default, OneNote backup files are stored on your computer on the same hard disk drive as the original notebook files. If you routinely work with important or mission-critical information, it's a good idea to change the location of your backup files to a separate hard disk drive or to a private folder on a network.

What do you want to do?


Turn automatic notebook backups on or off

By default, OneNote automatically backs up your notes at regular intervals. You can change how often automatic backup files are created, and you can turn the automatic backup feature on or off at any time.

  1. On the Tools menu, click Options.
  2. In the Options dialog box, in the Category list, click Backup.
  3. Under Backup, do one of the following:
    • To turn automatic backups on, select the Automatically back up my notebook at the following time interval check box, and then select how often OneNote should back up your notes.
    • To turn automatic backups off, clear the Automatically back up my notebook at the following time interval check box.

 Note   The names of backup files include the date they are created. For example, a backup file for a notebook section called Meetings that is created on December 1, 2007, is automatically named "Meetings.one (On 12-1-2007).one".

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Change the number of backups that are stored

By default, OneNote stores two backup copies of your notes — the most recent copy and the second-to-last copy. You can choose to store more or fewer backup copies.

  1. On the Tools menu, click Options.
  2. In the Options dialog box, in the Category list, click Backup.
  3. Under Backup, in the Number of backup copies to keep box, enter the number of copies of your notes that OneNote should store.

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Change the default storage location for backup files

Storing notebook backups on the same hard disk drive as your original notebook files helps protect your notes from being accidentally changed, corrupted, or deleted while you work. It also makes restoration of notes quick and easy. To further protect important notes, however, change the default location of your OneNote Backup folder. Suitable backup locations include a folder on a separate hard disk drive, a removable hard disk drive, or a private folder on your network.

Depending on your computer's operating system, backups of your notebook files are stored in one of the following default locations:

  • On Microsoft Windows XP, the Backup folder for your notebooks is located at C:\Documents and Settings\user name\Local Settings\Application Data\Microsoft\OneNote\Backup.
  • On Windows Vista, the Backup folder for your notebooks is located at C:\Users\user name\AppData\Microsoft\OneNote\12.0\Backup.

To change the default location for storing backup files, do the following:

  1. On the Tools menu, click Options.
  2. In the Options dialog box, in the Category list, click Save.
  3. Under Save, in the Paths list, click Backup Folder, and then click Modify.
  4. In the Select Folder dialog box, navigate to the location of the folder where you want OneNote to store backup files, and then click Select.

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Manually back up all changed files

 Note   To view or change the location where OneNote stores backup files, follow the steps in Change the default location for storing backup files.

  1. On the Tools menu, click Options.
  2. In the Options dialog box, in the Category list, click Backup.
  3. Under Backup, click Back Up Changed Files Now.

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Manually back up all notebooks

 Note   To view or change the location where OneNote stores backup files, follow the steps in Change the default location for storing backup files.

  1. On the Tools menu, click Options.
  2. In the Options dialog box, in the Category list, click Backup.
  3. Under Backup, click Back Up All Notebooks Now.

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Restore notes from a backup file

You can restore notebook sections or entire notebooks by using OneNote backup files. For each section that you restore, OneNote creates a new section in your notebook with the name Section Name (On Date), where Section Name is the name of the original section and Date is the date the section was last saved.

  1. On the File menu, click Open Backup.
  2. In the Open Backup dialog box, in the Backup folder, double-click the notebook folder that contains the file or files that you want to restore.
  3. Select one or more backup files to restore, and then click Open.

 Tip   To select more than one file at a time, hold down CTRL and click each file that you want.

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Applies to:
OneNote 2007