The Web Discussions feature enables users to attach comments to a Web page or to any document that can be opened with a browser (Web browser: Software that interprets HTML files, formats them into Web pages, and displays them. A Web browser, such as Windows Internet Explorer, can follow hyperlinks, transfer files, and play sound or video files that are embedded in Web pages.) (such as .htm, .xls, .doc, and .ppt files) so that the comments appear with the document but are stored on a discussion server (discussion server: A computer that stores discussion text and information about the location of the file being discussed.).
Note The term document is used generically here to refer to any file you can open in a Microsoft Office application and view in a Web browser.
The discussions are threaded (threaded discussion: In an online forum, such as a newsgroup, a series of messages or articles in which replies to a message are nested directly under it instead of arranged in chronological or alphabetical order.). Users reviewing your document can use the Web Discussions toolbar to view and reply to any discussion. You can then review discussions and incorporate changes to your document based on the feedback you receive.
Discuss documents in Microsoft Internet Explorer or in Microsoft Office
All users with discussion permissions can open a document in Microsoft Internet Explorer and use the Web Discussions toolbar in Internet Explorer. Users of Microsoft Word, Microsoft Excel, or Microsoft PowerPoint can also use the Web Discussions toolbar in those applications. Users of all other Office applications must use Internet Explorer.
Note The browser-based Web Discussions toolbar is available only in Internet Explorer 4.0 and later.
Discuss a whole document or a paragraph
Show or hide discussion information
You can filter discussions — for example, view comments that are from a particular person or posted on a particular date. You can also show or hide discussion information so that you can focus only on the information you want to see:
Note Discussion header information includes two names for each participant: Display name and User name. Display name is the name that participants set in an Office application; User name is the logon name that a system administrator sets.
Understanding discussion servers