About OneNote notebooks

Using Microsoft Office OneNote 2003 is similar to the experience of taking notes on paper. That is because OneNote is an electronic notebook that enables you to take and organize notes in the same way that you might use a paper notebook or a three-ring binder. Just like a three-ring binder, OneNote contains organizational elements called folders, sections, and pages. Unlike a three-ring binder, with OneNote you can add subpages to create groups of pages. You can also easily add, delete, rename, or move folders, sections, and pages.

 Note   Some of the features or functionality described in this topic are available only if you have installed Microsoft Office OneNote 2003 Service Pack 1. To learn more about the service pack and how to download it, see Service pack features in OneNote 2003.

In OneNote you can have folders that contain sections. Within each section are individual pages and subpages, where you take notes.

The OneNote notebook contains the same elements found in paper notebooks.

Callout 1 Groups of pages are composed of pages and subpages.

Callout 2 Groups of pages are stored in sections.

Callout 3 Sections are stored in folders.

Callout 4 Folders make up your notebook.

Sections and folders

In some three-ring binders, notes are organized into sections by tabbed dividers. In OneNote, the tabs across the top of the document window represent both the sections and the folders of your notebook that are currently open.

Each section is stored in a .one file in the My Notebook folder, which is located by default in the My Documents folder on your computer. You can also create folders, which are actually subfolders stored in the My Notebook folder. These folders can be used to organize sections within your notebook. For example, you can create a folder to store any archived sections of your notes so that they are separate from the sections that you are currently using. Folder tabs display a folder icon to differentiate them from section tabs.

 Note   When you open a section that is not stored in the My Documents folder, a shortcut to that section is stored in the Other Files I've Seen folder.

Pages and subpages

In OneNote, pages are the equivalent of the individual pages in a three-ring binder. When you work with a three-ring binder, you can open it to the section that you want and start writing any place on the page. With OneNote, you can also take notes any place on the page. Pages are identified by tabs along the right side of the document window, so that it is easy to locate the page that you want, or add new pages at any location.

Pages can contain subpages. Subpages are additional pages with smaller tabs than the primary pages. By adding several subpages to a page, you can create groups of pages, enabling you to further organize your notes.

Applies to:
OneNote 2003