The Document Manager and Team Workspace applications in the Business Applications area of Microsoft Office Live Small Business are primarily composed of lists, libraries, and calendars. You can access these features by clicking the tabs at the top of the Business Applications page. You can also add these features to customized applications, to meet your business needs.

Lists, libraries, and calendars

A list is a group of Web pages used to store and track business information. A list item is the information required to describe one business entity that you are tracking, such as a Project list.

A library is a group of Web pages used to store a collection of files, and information about files, such as the date a picture was taken. There are two types of libraries: document and picture. They are similar, but picture libraries provide unique features for managing images, such as the option to view files in a filmstrip format. The Document Manager application contains both a document and a picture library.

A calendar is a group of Web pages used to make appointments, schedule events, and keep track of meeting notes and other appointment information .

• Add a list

• Add a library

• Add a calendar

• Add a basic page

• Add a Web Part page

Add a list

You can add a list to your business applications. Some lists can be added to both document management and workspace applications, but some can only be added to one or the other.

To add a list

1. On the Office Live Small Business Home page, at the top, click More, and then click Business Applications.
2. On the Business Applications Home page, on the left navigation bar, click the application to which you want to add the list.
3. Click Add, and then select the list that you want to add.
4. When required, type the information described in the table below, and then click Create.

    Note   Not all of the following fields will appear when adding all lists.

   Required Information	Description
   Name	A name for the list.
   Description	A brief description for the list. The description appears beneath the list's name to help visitors identify that list.
   Navigation	Indicate whether the list should be visible in the application. The list will have a tab in the application, alongside tabs for other libraries and lists. If you do not want others to be able to browse to this list, hide it by selecting No.
   Share List Items Across All Meetings	Use this option when you are scheduling a series of meetings, to indicate whether you want to share the list for every meeting. If you select No, each meeting displays only the list items added for that meeting's date.
   Survey Options	Indicate whether users' names will appear in survey results and whether users can respond to the same survey multiple times.

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Add a library

You can add libraries to your business applications. Some libraries can be added to both document management and workspace applications, but some can only be added to one or the other.

To add a library

1. On the Office Live Small Business Home page, at the top, click More, and then click Business Applications.
2. On the Business Applications Home page, on the left navigation bar, click the application to which you want to add the library.
3. Click Add, and then select the library that you want to add.
4. When required, type the information described in the table below, and then click Create.

    Note   Not all of the following fields will appear when adding all libraries.

   Required Information	Description
   Name	A name for the library.
   Description	A brief description for the library. The description appears beneath the library's name to help visitors identify that library.
   Navigation	Indicate whether the library should be visible in the application. The library will have a tab in the application, alongside tabs for other libraries and lists. If you do not want others to be able to browse to this library, hide it by selecting No.
   Document or Picture Version History	When you choose to track versions, changes to files and their properties are stored so that you can review and restore previous versions, if needed. Usually, a version captures the last changes saved by a user before closing a file. To create a version every time a user saves the file, click Yes.
   Document Template	You and your co-workers can create new files within a library, without having to upload them from your computers, by clicking New on the library actions bar. Select the type of file that is to be the default for these new documents.

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Add a calendar

You can add a calendar to any workspace application (for example, Team Workspace or a custom workspace) . You cannot add a calendar to non-workspace applications.

1. On the Office Live Small Business Home page, at the top, click More, and then click Business Applications.
2. On the Business Applications Home page, on the left navigation bar, click the workspace application to which you want to add the calendar.
3. Click Add, and then click Calendar.
4. On the New page, type the information described in the table below, and then click Create.

   Required Information	Description
   Name	A name for the calendar.
   Description	A brief description for the calendar. The description appears beneath the calendar's name to help visitors identify that calendar.
   Navigation	Select whether the calendar should be visible in the application. The calendar will have a tab in the workspace application, alongside tabs for other libraries and lists. If you do not want others to be able to browse to this calendar, hide it by selecting No.

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Add a basic page

A basic page is a simple Web page that you add as a file to a library in any application. When you create a basic page, a Web page editor opens, in which you can add content, including text, images, tables, and links. When you open the page by clicking its title in the library, it opens within the library window.

1. On the Office Live Small Business Home page, at the top, click More, and then click Business Applications.
2. On the Business Applications Home page, on the left navigation bar, click the application that contains the library to which you want to add a basic page. A basic page can only be added to a library.
3. Click Add, and then click Basic Page.
4. On the next page, in the Name box, type a name for the new basic page.
5. In the Document Library drop-down list, click the library to which you want to save the page, and then click Create.
6. In the Rich Text Editor window, provide content for the page, and then click Save.

     Notes  

   • In the Rich Text Editor window, point to the icons in the toolbar to see labels that identify the tools available to you for creating content.
   • You can edit the page at any time by clicking its title in the library to open it, and then at the top of the page, clicking Edit Content.

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Add a Web Part page

A Web Part page functions in the same manner as a dashboard. You can add a Web Part page as a file to a library in any document management or workspace application. When you open the Web Part page by clicking its title in the library, the page opens within the library window.

1. On the Office Live Small Business Home page, at the top, click More, and then click Business Applications.
2. On the Business Applications Home page, on the left navigation bar, click the application that contains the library to which you want to add the Web Part page. You can add a Web Part page only to a library.
3. Click Add, and then click Web Part Page.
4. On the next page, in the Name box, type a name for the page.
5. In the Choose a Layout Template list, click a layout for the page. You can see an illustration of each layout by clicking its name in the list.
6. In the Document Library drop-down list, click the library to which you want the Web Part page to be saved, and then click Create.
7. To add a Web Part to an area of the page, click Add a Web Part, select the parts you want to add, and then click Add.
8. When you finish adding Web Parts, click Exit Edit Mode.

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