Upload a document

Microsoft Office Live Small Business makes it easy to share documents and pictures in a team environment. Using the business applications, you can easily upload files from your computer to collaborative work areas by using the Upload link in a document library, or by using Windows Explorer. This article tells you where to find the document libraries in the business applications and describes how to upload documents to them.

• Find the document libraries in the business applications

• Upload a document using the Upload link

• Upload a document using Windows Explorer

Find the document libraries in the business applications

When you start using Office Live Small Business, your account includes two applications, Document Manager and Team Workspace. Each of these applications includes a document library, and if you have the necessary permissions, you can upload new or changed documents to them. To request permission, contact the account owner.

The following document storage areas are included in Document Manager and Team Workspace:

Document Library

The Document Library is located in Document Manager. The Document Library is the main document storage and versioning library in the business applications, and it is designed to be used by the owner of the Office Live Small Business account. Document Manager also includes a picture library.

To view the Document Library, do the following:

1. Sign in to Office Live Small Business. On the Office Live Small Business Home page, at the top, click More, and then click Business Applications.
2. On the Business Applications Home page, on the left navigation bar, click Document Manager.
3. Click the Document Library tab at the top of the page.

Shared Documents

The Team Workspace that is included with your account contains a Shared Documents library. To view your Team Workspace, do the following:

1. On the Office Live Small Business Home page, at the top, click More, and then click Business Applications.
2. On the Business Applications Home page, on the left navigation bar, click Team Workspace.
3. At the top of the page, click the Shared Documents tab.

You can add document libraries to either the Document Manager or the Team Workspace business application. To learn more about adding document libraries to business applications, see Add a list, library, calendar, or page.

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Upload a document using the Upload link

1. Sign in to Office Live Small Business. On the Office Live Small Business Home page, at the top, click More, and then click Business Applications.
2. On the Business Applications Home page, on the left navigation bar, click the name of the business application that contains the document library to which you want to upload a document.
3. At the top of the page, click the tab for the document library.
4. On the actions bar, click the arrow next to Upload.

    Note   The second option in the following image may not appear. For example, it will not appear if you do not have Microsoft Office 2003 or the 2007 Microsoft Office system installed, or if you are not using Windows Internet Explorer as your browser.



5. Do one of the following:
   • To upload a single file, click Upload Document in the drop-down list, and then on the next page, in the Name box, type the path to the file and its name; or, click Browse to find the file on your computer.

      Note   Large files sometimes fail to upload properly when you use the Upload Document option. To upload a large file, click the Upload Multiple Documents option if it is available, or follow the steps later in this article to upload the file using Windows Explorer.

      Caution   If you select the Overwrite existing files check box, and the library contains another file with the same name as the one that you are uploading, the existing file in the library will be overwritten and lost.

   • To upload multiple files, or to upload a large file, click Upload Multiple Documents, and then, on the next page, browse to the documents in the lower pane.

      Note   The option to upload multiple documents does not always appear. There are several reasons that it might not appear. For example, this option is not available unless you have Office 2003 or the 2007 Office system installed, and you are using Internet Explorer as your browser.

      Important   You can only upload multiple documents that are in the same folder. If you want to upload multiple documents from different folders, upload all of the documents from one folder first, and then repeat the step to upload documents from another folder.

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Upload a document using Windows Explorer

1. Sign in to Office Live Small Business. On the Office Live Small Business Home page, at the top, click More, and then click Business Applications.
2. On the Business Applications Home page, on the left navigation bar, click the name of the business application containing the document library to which you want to upload a document.
3. At the top of the page, click the tab for the document library.
4. On the actions bar, click Actions, and then click Open with Windows Explorer.

   

   Windows Explorer opens and displays the folder that contains the current documents in the library, if there are any.

5. In the upper-right corner of the Windows Explorer window, click the Restore Down box. Then resize the window by dragging a corner inward with your pointer to make the window smaller.



6. Minimize or close all other programs that are currently running on your computer so that your desktop shows only the Business Applications library window.
7. Open another Windows Explorer window. To do this, click Start, point to All Programs, point to Accessories, and then click Windows Explorer. A new window opens and displays the files on your local computer.
8. Resize this window so that it is smaller, as you did with the other window in step 3. You should have two windows on your desktop.
9. In the new window, locate the documents that you want to upload, and then drag them to the Business Applications library window.

   

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