Set up your team site in Office 365

Team sites are a great way to collaborate on ideas, documents, schedules and other materials where a group of people all need to be on the same page. You can set up and customize your team site (team site: A password-protected SharePoint Online web site where everyone in your organization can post and share documents, track tasks and issues, create and manage lists, and much more. Access your team site from any computer, and even from your mobile phone.) to reflect your business brand, make it easier for your team to use, or maybe to better track multiple projects with a unique look.

Quick steps

Change the title and logo of your team site

  1. Sign in to Office 365 with your Office 365 user ID.
  2. At the top of the page, select Sites.
  3. Select the Team site tile.
  4. On the team site, go to Settings Small Settings gear that took the place of Site Settings. > Site settings.

Site settings

  1. On the Site Settings page, select Title, descriptions, and logo.
  2. Enter a title, a description (optional), and browse for a logo. Select OK.

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Add apps, such as lists and libraries to your team site

  1. Go to Settings Small Settings gear that took the place of Site Settings. > Add an app.
  2. Choose the type of app you want to add.
  3. Give it a name and select Create.
    This adds the app to your site, where it’s available from the Site Contents page. To add it to the team site home page where everyone can see it, follow these steps.
  4. On the home page, go to Page > Edit.
  5. Go to Insert > App part.
  6. Choose the app you added earlier then select Add.
    Add list to your site.

You and your employees can now start using the app on your team site.

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Customize the home page of your team site

  1. On the home page, go to Page > Edit.

Select Edit on the Page tab

  1. (Optional) Select Remove this to remove the Get Started tiles from the home page (which are intended to help you get started customizing your team site).
  2. Place your cursor at the top of the page and enter welcome text for your employees or team site users.

Enter a welcome message

  1. To insert a picture on the home page, go to Insert > Picture > From computer, and then browse for a picture.
  2. Change the layout of the page by selecting Text Layout > Two column. Then choose Save.

    The team site home page may look something like this:

Team site

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Frequently asked questions


Should I save files to OneDrive for Business or a team site?

Save documents to OneDrive for Business when:

  • You don’t plan to share them.
  • You plan to share them, but they have a limited scope or lifecycle.
  • You can’t identify an existing team site where your document belongs, and you don’t think the purpose of the document warrants creating a new one.

Save documents to a team site when:

  • You want team members to recognize the document as being relevant to an ongoing project.
  • You want to spread ownership and permissions across a wider collection of people.
  • You want permissions to be granted on a site basis, instead of on individual documents.
  • Other project-related documents are already saved to the team site library, and others expect to find it there.
  • You want to create a check-in workflow that assigns the document to someone else.

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How do I move files from OneDrive for Business to a team site?

Moving a document from OneDrive for Business to a team site is a manual operation. The quickest way to move files between libraries is to use Windows Explorer. To open Explorer, browse to your library, select the Library tab, and choose Open with Explorer.

Another way to move documents from OneDrive for Business to a team site is to sync both libraries to your computer and then drag and drop or copy and paste your documents from one folder to another.

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Can I create or change the permissions on the team site (team site: A password-protected SharePoint Online web site where everyone in your organization can post and share documents, track tasks and issues, create and manage lists, and much more. Access your team site from any computer, and even from your mobile phone.)?

Yes. Your Office 365 team site is an internal-facing site for you, your employees, and anyone you invite to your site. You can customize the permissions on your team site by adding and removing users or adding and removing groups on the site. To change the permissions on your team site,

  1. Select Settings > Site Settings.
  2. On the Site Settings page, select Site permissions.
  3. On the Permissions tab, select Permission Levels.

The Permission Levels page opens. On this page, you can add or delete permission levels, or change existing permission levels.

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What’s the difference between the team site and website?

Your Office 365 team site is an internal-facing site for you, your employees, and anyone you invite to your site. Your Team site can be used to store documents, collaborate on projects, and much more. Your team site can be used as your own business portal where you and your employees start your day.

Your Office 365 public website, on the other hand, is a public-facing site that your customers and anyone with access to the Internet can see. Use your website to promote your business on the Web, provide visitors and customers with information about your business, and provide a means for your customers to contact you (phone number, email, contact form, etc.).

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Can I sync the team site to my computer?

You can’t sync the entire team site to your computer – but you can sync as many libraries as you like from your team site to your computer. Say you have a library called Publications or Proposals. You can sync the entire contents of each library and it will appear as a synced folder on your computer, similar to how you sync your OneDrive for Business library. See Sync OneDrive for Business or SharePoint site libraries to your computer.

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 Tip    Return to the Office 365 Small Business setup center.

 
 
Applies to:
Office 365 Small Business admin