Work with photos in a picture library

By adding photos and images to a picture library, you can efficiently organize them, easily view them in practical and dynamic ways, and conveniently access them for use on other pages.

Several images in thumbnail view

What do you want to do?


What is a picture library?

A picture library enables you to share a collection of digital photos or graphics. Although photos can be stored in other types of SharePoint libraries, picture libraries have several advantages. From a picture library, you can view pictures in a slide show, download pictures in a specific size and format to your computer, and edit pictures with a picture editor that is compatible with SharePoint Technologies, such as Microsoft Office Picture Manager. You can also easily link to photos in your picture library from elsewhere on your site, such as pages, wikis, and blogs.

Consider creating a picture library if your team uses lots of graphics, such as logos and corporate images, or if you want to store photos of team events or product launches.

Create a picture library

  1. Navigate to the site where you want to create the picture library.
  2. Click Settings Settings: update your profile, install software and connect it to the cloud, and then select Add an app.

Add an application (list, library)

 Note    A SharePoint site can be significantly modified in appearance and navigation. If you cannot locate an option, such as a command, button, or link, contact your administrator.

  1. On the Your Apps page, look for and click the Picture Library icon.

Picture library

  1. In the Name box, type a name for the library. The library name is required.

The name appears at the top of the library page, becomes part of the address for the library page, and appears in navigational elements that help users to find and open the library.

  1. To add a description of the library, set the library to receive e-mail, or enable versioning for the library, click Advanced Options on the Adding Picture Library dialog box.
  2. Click Create. The name of the Picture Library appears under Recent in the Quick Launch.

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Recently created items

Upload pictures

  1. Navigate to the site containing the picture library for which you want to upload pictures.
  2. Click the name of the library or click Site Contents and click the library title.
  3. Look for and point to the Picture Library, and then click the title to open the library.

 Note    A SharePoint site can be significantly modified in appearance and navigation. If you cannot locate an option, such as a command, button, or link, contact your administrator.

  1. Do one of the following:

Upload a single picture

  1. Click new picture.
  2. If necessary, decide whether you want to overwrite an existing file with the same name by selecting or clearing the Overwrite existing files check box. The default operation is to overwrite files with the same name.
  3. From the Add a picture dialog, locate and select the picture file, and then click Open.
  4. Click OK.
  5. In the properties dialog that appears, you can optionally enter metadata about the picture, such as a title, the date the picture was taken, a description of the picture, and one or more keywords.
  6. Click Save. If you want, you can click Cancel, and then enter the picture metadata later.

Upload many pictures

Do one of the following:

Use File Explorer

  1. In a separate File Explorer window, locate and select the picture files you want to upload, and then drag them to the picture library.
  2. If an A file with the same name already exists dialog appears, you can choose either Replace It or Don’t Upload.
  3. The files are added to the library.

Use a picture editor

In some cases, a SharePoint-compatible picture editor, such as Microsoft Office Picture Manager, may open.

  • Follow the instructions in the picture editor for selecting multiple files and uploading them. If a file you are uploading has the same name as an existing file in the library the picture editor may prompt you to change the name.

Select pictures

  1. Navigate to the site containing the picture library for which you want to select pictures.
  2. On the Quick Launch, under Recent, click the name of the library, or click Site Contents and click the library title.

 Note    A SharePoint site can be significantly modified in appearance and navigation. If you cannot locate an option, such as a command, button, or link, contact your administrator.

  1. Do one of the following:

Select one picture

  1. On the ribbon Library tab, in the Manage Views group, under Current View, click the down arrow and select All Pictures.
  2. Click to the right of an item so that it is highlighted and a check appears.

Select multiple pictures

  • From All Pictures view, click to the left of multiple items so that they are highlighted and a check appears next to each one.
  • From Thumbnails view, point to the lower-left corner of each item and select the check that appears.

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View pictures

  1. Navigate to the site containing the picture library for which you want to view pictures.
  2. On the Quick Launch, under Recent, click the name of the library, or click Site Contents and click the library title.

 Note    A SharePoint site can be significantly modified in appearance and navigation. If you cannot locate an option, such as a command, button, or link, contact your administrator.

  1. Do one of the following:
  • To display picture details and columns in a table-like format, on the ribbon Library tab, in the Manage Views group, under Current View, click the down arrow and select the All Pictures command.
  • To display pictures in a smaller size, on the ribbon Library tab, in the Manage Views group click the down arrow and select the Thumbnails command.
  • To display pictures in a slide show format where you can click through a series of large versions of the photos, on the ribbon Library tab, in the Manage Views group, under the Current View, click the down arrow and select the Slides command.

 Tip    To create a similar, automatic slide presentation on a page, you can insert the Picture Library Slideshow Web Part, which lets you control the duration of picture display, whether to display pictures in random or sequential order, and how to display certain picture properties.

 Tip    Two other ways to change how pictures are viewed: Click the ellipses next to Find a file, and then click Modify this View. Or click Thumbnails, All Pictures, or Slides.

Viewing photos

View and edit picture properties

  1. Navigate to the site containing the picture library for which you want to view and edit picture properties.
  2. On the Quick Launch, under Recent, click the name of the library, or click Site Contents and click the library title.

 Note    A SharePoint site can be significantly modified in appearance and navigation. If you cannot locate an option, such as a command, button, or link, contact your administrator.

  1. To display the picture’s properties dialog box, do one of the following:
  • If the current view displays a thumbnail, then click the thumbnail. At this point, if you want to edit the picture properties, on the View tab of the ribbon, click Edit Item.
  • If the current view displays picture details, click the ellipses next to the picture for which you want to edit properties. Click the ellipses on the callout that appears, and then click Edit Properties.
  1. Make changes to the picture properties. You can do the following:
  • Change the file name.
  • Change the title of the picture. For example, more than one picture in the library has the same name and you want to disambiguate the names.
  • Add a date for when the picture was taken. For example, you want to chronologically organize and track pictures.
  • Enter a description of the picture. For example, you want to provide more information about the picture for other users.
  • Enter one or more keywords. For example you want to make it easier to search for the picture or create custom views.

 Note    Depending on how your picture library was set up, there may be more properties to view and edit.

  1. Click Save.

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Edit pictures

To edit pictures by using the Edit command, you must have a SharePoint-compatible picture editor, such as Microsoft Office Picture Manager, or Microsoft Paint installed on your computer. If you don’t have a SharePoint-compatible picture editor, you can edit the pictures by downloading the pictures, making changes and saving the files, uploading the pictures, and then overwriting the original files.

  1. Navigate to the site containing the picture library for which you want to edit pictures.
  2. On the Quick Launch, under Recent, click the name of the library, or click Site Contents and click the library title.

 Note    A SharePoint site can be significantly modified in appearance and navigation. If you cannot locate an option, such as a command, button, or link, contact your administrator.

  1. Select the picture you want to edit, open the Files tab of the ribbon, and then click Edit Document.

If available, a SharePoint-compatible picture editor opens.

  1. Edit the picture, and then exit the picture editor program. The picture is saved back to the Picture Library.

Download pictures

  1. Navigate to the site containing the picture library for which you want to download pictures.
  2. On the Quick Launch, under Recent, click the name of the library, or click Site Contents and click the library title.

 Note    A SharePoint site can be significantly modified in appearance and navigation. If you cannot locate an option, such as a command, button, or link, contact your administrator.

  1. Select a picture.
  2. Click the ellipses (…) next to the picture.
  3. Click the ellipses (…) in the callout that appears, and then click Download a Copy.

Delete pictures

  1. Navigate to the site containing the picture library for which you want to delete pictures.
  2. On the Quick Launch, under Recent, click the name of the library, or click Site Contents and click the library title.

 Note    A SharePoint site can be significantly modified in appearance and navigation. If you cannot locate an option, such as a command, button, or link, contact your administrator.

  1. Select one or more pictures.
  2. In the Manage Group on the Files tab of the ribbon, click Delete Document.

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Applies to:
SharePoint Foundation 2013, SharePoint Online Enterprise (E1), SharePoint Online Enterprise (E3 & E4), SharePoint Online Midsized Business, SharePoint Online operated by 21Vianet - Enterprise (E1 & E2), SharePoint Online operated by 21Vianet - Enterprise (E3 & E4), SharePoint Online operated by 21Vianet - Midsized Business, SharePoint Online operated by 21Vianet - Small Business, SharePoint Online Small Business, SharePoint Server 2013 Enterprise, SharePoint Server 2013 Standard